Fiscal Assistant II

Classification Minimum Requirements

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Fiscal Assistant II

• Support billing processes including invoicing and data entry.
• Perform monthly billing and revenue reconciliation using departmental financial reports to ensure accuracy and fiscal accountability.
• Receive, document, and deposit departmental checks in accordance with university and banking procedures.
• Manage recurring monthly payments, including rent (office and storage), utilities (GRU), internet services (Cox), office equipment leases (Zeno), and custodial services (Coverall).
• Review and reconcile all staff Pcard expenditures within the University’s required timeframe.
• Prepare and maintain monthly financial reports by updating financial statements, reviewing and reconciling expenditures, and securing required approvals on transaction detail reports.

• Execute general purchasing functions, including procurement of supplies, software, memberships, marketing materials, and obtain vendor quotes when necessary.
• Add new vendors for payment of services.
• Work directly with current and new vendors on completing necessary forms.
• Assist with documentation to establish UF Biotility as vendor within school districts nationally.
• Respond to fiscal queries within the Biotility CRM system (Hub Spot).
• Process travel by submitting travel authorization requests and preparing post-travel expense reports in compliance with UF policy.
• Monitor and maintain vehicle usage log and license forms of approved drivers.

$26.82 / hour -- $28,000 at 0.5 FTE (20 hours per week)

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

• Prior fiscal experience working at the University of Florida and in the financial modules of myUFL, SAP Concur and UF Marketplace.
• Ability to adapt and learn new fiscal modules as UF transitions to Workday.
• Strong familiarity with the University of Florida's fiscal requirements and accounting principles and procedures.
• Excellent communication, organizational, and computer skills (including the MS Office Suite).
• Must be able to work independently, maintain confidentiality, and exercise good judgement at all times.
• Ability to assess tasks for priority and manage time accordingly.
• High level of attention to detail is essential.
• Experience with Customer Relationship Management systems, such as Hub Spot.
• Independent thinker, with confidence to make recommendations on business processes.
• Excellent communication skills.
• Detail-oriented mindset with excellent organizational skills.

In order to be considered, applicants must provide a cover letter, resume, and list of professional references. This is not a remote work position, and is located in Gainesville, FL. A criminal background check is required. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.

See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

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