Administrative Assistant

The Scheduling Specialist is responsible for coordinating and managing the scheduling of rough and trim phases, as well as rescheduling underground and tug-related work. This role ensures accurate communication with builders, maintains scheduling systems, and tracks inspection outcomes.

Duties and Responsibilities

• Schedule all rough and trim work using Computer Ease and distribute schedules accordingly
• Utilize Supply Pro to schedule jobs and communicate with builders regarding roughs and trims
• Maintain and update the master schedule; notify relevant departments or clients of any changes or delays
• Schedule inspections for underslab, tugs, roughs, and tug changeover/pre-power (as required by county)
• Process payment for failed inspection fees and maintain records of failed inspections
• Track inspection results (pass/fail) using Excel logs for subdivisions on the shared drive
• Communicate with county offices to resolve issues that prevent inspection scheduling (e.g., linking Notice of Commencement to permits)
• Monitor job site progress through various builder websites
• Provide coverage for other locations when team members are unavailable
• Perform additional duties as assigned

Required Skills and Abilities

• High level of reliability and integrity
• Proficiency in Microsoft Office Suite or similar programs
• Ability to learn Computer Ease and other scheduling software
• Strong organizational skills and attention to detail
• Excellent time management and multitasking abilities
• Ability to remain focused and perform well under pressure
• Team-oriented with a willingness to learn new processes

Education and Experience

• High school diploma or equivalent required
• Minimum 2 years of customer service experience required
• 4+ years of scheduling experience preferred
• 3+ years of data entry experience preferred