Project Manager - Utilities

Project Manager

The Project Manager will assist with tasks related to project delivery, providing project management and procurement support for capital projects. The Project Manager position will report to the Utilities Engineer.

• Creates and utilizes project management tools to monitor projects, track work progress, and requests purchase orders, materials for public engagement, including project documentation and document control.
• Assists the Engineering team by performing utility coordination tasks for capital improvement program (CIP) projects, liaison with internal and external entities, payments, field coordination and construction coordination.
• Collection and coordination of construction inspection reports.
• Circulates plans, reports and other review items for internal review and comment, then compiles the comments into a report for use by internal staff and external consultants.
• Provides assistance to the Engineering team on special projects, involving research, compiling information or data of a specialized nature, analysis, planning, and technical support.
• Prepares and administers project budgets; performs cost analysis of services provided and establishes performance measures with a focus on key performance indicators and continuous improvement.
• Participates in conceptual development of Utilities improvement plans; provides input into Utilities Master Plans.
• Provides comprehensive administrative professional support for the Department.
• Assists Engineering team by coordinating contracts with other City Departments.
• Prepares and reviews proposals, requests for letters of interest (RLIs), requests for proposal (RFPs), requests for bids (RFBs), change orders, contract amendments, etc.
• Develops, implements, and oversees procurement processes for the department to ensure efficient and compliant purchases for capital related projects.
• Prepares materials for City Commission action. Coordinates department's agenda items for City Commission meetings and workshops, including scheduling, drafting staff summaries, compiling backup documentation, creating presentations, and tracking action items.
• Acts as department liaison with Finance, Procurement and Risk Departments in conjunction with capital projects.
• Assists in permit and easement acquisitions
• Communicates efficiently and respectfully with customers, team members, consultants, vendors, other municipalities, and large audiences.
• Works as a highly cooperative member of a team or individually to complete assigned tasks.
• Applies critical-thinking skills to solve problems by interpreting, evaluating, generating, and implementing solutions.
• Demonstrates sound decision-making ability and can make decisions independently within the scope of position and/or responsibility.
• Experience and knowledge of compiling bid packages.

• Must have excellent organizational, communication and listening skills as well as a service driven work ethic.
• Knowledge of project and construction management.
• Basic ability to read and comprehend construction plans, details, and specifications.
• Ability to read and write legibly. Proficient in oral and written communication.
• Ability to multitask, establish priorities, work independently, and maintain organization.
• Work requires attention to detail.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers.
• Position continually requires demonstrated poise, tact, and diplomacy.
• Ability to get along appropriately with co-workers and the public. Skilled in using computers for data entry, word processing and accounting purposes.
• Ability to analyze work methods and procedures, with general understanding of performance measures.
• Ability to communicate effectively and clearly - both orally and in writing, and at all levels of the organization.
• Ability to effectively present information and respond to questions from groups of managers, customers, and the public.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

While performing the duties of this job, the employee's work is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Risk/Safety Conditions:

This position requires minimal exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, heavy equipment, etc.)

Physical Activities:

The work is sedentary work: exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects. Additional requirements include balancing, bending, climbing, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing,…