Payroll Coordinator and Accounting Assistant

Payroll Coordinator and Accounting Assistant

Location:

Remote

Compensation Range: $26–$32 per hour

Infinite Consulting Corp. is a project, program, and construction management firm established in 2009. We specialize in safety and quality management, project and construction management, cost estimating, CPM scheduling, and project controls.

We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success. Together we fulfill our goal of “BUILDING BETTER FUTURES”.

We also take pride in our workplace. Infinite is a collaborative environment where people can grow, take on new challenges, and build their careers. Named a 2024, 2025, and 2026 Top Long Island Workplace, our culture is grounded in integrity, safety, and respect for one another.

We are seeking a Payroll Coordinator and Accounting Assistant to coordinate

biweekly payroll and support the accounting team with reconciliations and month-end close. This role will help expand day-to-day accounting coverage as the business grows.

• Coordinate payroll. Review employee hours, earnings, deductions, reimbursements, and approved changes for the biweekly payroll cycle; resolve issues before processing.
• Review timekeeping. Follow up on missing timesheets and approvals, verify project and paid time-off coding, and work with employees, project teams, and HR to resolve discrepancies.
• Reconcile payroll. Reconcile Paylocity payroll registers to payroll clearing and general-ledger accounts in Deltek Vantagepoint; research differences and support related journal entries, accruals, taxes, and benefit allocations.
• Support employees and reporting. Respond to payroll questions and prepare recurring payroll, headcount, paid-time-off, and labor-cost reports for Finance, HR, and management.
• Assist with monthly close. Prepare assigned bank, credit-card, payroll, prepaid, accrued expense, and other account reconciliations, journal entries, and supporting schedules.
• Provide general accounting support. Help with transaction coding, invoice and expense review, payment documentation, vendor records, and related bookkeeping tasks.
• Protect records and controls. Maintain organized documentation, follow approval procedures, and safeguard confidential employee and financial information.

• Two or more years of payroll and general accounting experience, including payroll processing, payroll reconciliations, and general-ledger accounting.
• Working knowledge of account reconciliations, journal entries, accruals, and month-end close procedures.
• Strong attention to detail and the ability to identify and resolve discrepancies.
• Strong organizational and time-management skills, with the ability to meet recurring payroll and accounting deadlines.
• Effective communication and interpersonal skills, including the ability to respond professionally to employee questions.
• Proficiency in Microsoft Excel and the ability to work effectively with payroll and accounting systems.
• Ability to maintain confidentiality and exercise sound judgment when handling employee and financial information.

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Equivalent relevant experience will be considered.
• Experience with Paylocity and Deltek Vantagepoint.
• Interest in using approved tools, including AI where appropriate, to improve workflows while protecting confidential information.

• Medical
• Dental
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great…