Administrative Assistant

Tetra Tech, Inc. specializes in supporting communities recovering from disasters, severe weather events, and other emergency situations. We are currently seeking Administrative Assistants to join our Talent Acquisition team. The position is 100% remote, including all applicable training.

At Tetra Tech, we are Leading with Science® to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today, we stand as a market leader, offering solutions in water, environment, energy, disaster recovery, and international development.

Our work has improved more than 625 million lives around the world.

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

The Administrative Assistant coordinates daily training and dispatch activity for newly hired individuals. This position verifies MVR and I-9 statuses, monitors training completion, updates multiple tracking systems, processes dispatch information, and follows up on rescheduled and no-show employees. The role is responsible for maintaining timely, consistent, and accurate onboarding, training, and dispatch records.

This role is well suited for a highly organized, detail-oriented individual who communicates clearly, follows established processes, and is comfortable managing multiple priorities and computer systems in a fast-paced environment. The ideal candidate is proactive, dependable, and skilled at following up while maintaining accurate records. Previous onboarding support experience is not required.

Staffing needs can change quickly in response to disaster activity and project requirements. Successful candidates must be comfortable working in a fast-paced environment, shifting priorities as needed, and supporting periods of increased staffing activity.

The following duties are considered essential to the role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

• Verify Motor Vehicle Record results through designated systems and accurately record each employee’s current status.
• Review and update employee I-9 and E-Verify statuses, including processing documentation received through designated administrative channels.
• Prioritize employees scheduled for same-day training and ensure their information is updated across all required trackers and systems.
• Monitor daily training attendance and completion, including employees who complete training, reschedule, or fail to attend.
• Follow up promptly with rescheduled and no-show employees and document all communication and status changes.
• Maintain accurate employee assignments, training statuses, and dispatch information in Google Dispatch, Smartsheet trackers, and related systems.
• Reconcile information across all trackers to ensure records remain consistent.
• Communicate status updates, discrepancies, and unresolved issues to Human Resources, Recruiting, Training, and Operations as appropriate.
• Assist with creating and maintaining call logs for call center staff.
• Develop and coordinate text-message campaigns for new-hire outreach, hiring-event communications, training follow-ups, and other business needs.
• Perform additional staffing and Talent Acquisition support duties as assigned based on project and…