Executive Assistant - Global Product Management

Department
:
Merchandising
Reports to: Vice President, Global Product Management
Location: North Vancouver, BC
Your Opportunity at ARC’TERYX:As an Executive Assistant within our Global Product Management organization, you will support our two Vice Presidents of Global Product Management. You are an expert in the art of organization, with a particular knack for scheduling, time and travel management, and providing the support necessary to help maximize their impact. Your prompt communication and proactive, solution-oriented approach ensure that the leader you support are positioned for success.

Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities, including contribution to project coordination. You enjoy working within a high-paced and hyper-growth environment.

This role is based out of our North Vancouver office. Candidates must be eligible to work in Canada.
Meet Your Future Team:You will be working directly with the leaders you support within our Merchandising organization and will partner with a team of high-performing Executive Assistants in providing exceptional support to our senior leadership team across the organization.

If you were in the Executive Assistant role now, here are some of the core activities you would be doing:

Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach based on business priorities

Maintaining an organized inbox to ensure your leaders have the information they need right away

Organizing international and domestic travel arrangements

Developing agendas, meeting minutes, and presentation materials

Anticipating needs and proactively identifying opportunities to optimize the VPs’ time

Organizing onsite/offsite meetings and team building events, and coordinating internal resources and third-party vendors as needed in the execution of the event

Partnering with Finance to manage budget as needed

Coordinating office management requests with our Facilities team and being present in the office for in-person support

Organizing and submitting expense reports in a timely manner

Setting your leaders up for success and performing additional duties as assigned and needed

Supporting Merchandising events as needed

Here are some of the things you could be working on in the future:

Working towards your own professional development goals based on your areas of interest in the business

Developing and implementing process optimizations to enable effective operations within the Merchandising teams

Assisting and communicating with the leaders you support in decision-making, program management, and initiative implementation

Are you our next Executive Assistant?

You have 5+ years of Executive Assistant experience supporting VP+ leaders

You are an expert with the Microsoft Office suite and have excellent business acumen

You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities within a fast paced environment

You have strong emotional intelligence, discretion, and the ability to maintain confidentiality

You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you

You have the ability to think outside of the box with a sense of urgency

You are not afraid of meeting new people, building relationships and creating partnerships across the organization

You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling

You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business

You effectively balance autonomy and collaboration

You inspire breakthrough thinking and continuous improvement

You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right

Your passion for your work is paralleled by your passion for getting outside and…