Mechanical Administrator

Carlson Construction Group, proudly owned and operated by the Carlson family, celebrated its 50th anniversary in 2021. As a distinguished contractor, Carlson specializes in heavy civil, industrial, marine, and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouver’s annual rankings, our group of companies includes Brymark Installations Group, Corwest Fabrications, Vancouver Pile Driving, and Aligned Industrial Services.

To learn more about us, visit the Carlson Construction Group.

We are seeking a Mechanical Administrator to support our Equipment Division in North Vancouver. This is an excellent opportunity for someone who enjoys a blend of administrative work and hands‑on mechanical support.

If you’re detail‑oriented, organized, and enjoy working closely with both office and field teams — while contributing to the reliability and performance of a major equipment fleet — this role is for you.

The Mechanical Administrator plays a vital role in keeping our equipment operations running smoothly. You will support maintenance planning, manage technical documentation, track equipment performance, and assist in the coordination of our equipment across multiple project sites. Your work directly contributes to equipment uptime, safety compliance, and operational efficiency.

• Work with a respected, long‑standing BC contractor with a strong reputation for safety and quality
• Be part of a collaborative, supportive team environment
• Opportunities for learning, growth, and career development
• Competitive compensation and benefits package

• Provide administrative and technical support to the Equipment Division and coordinate between office, shop, and project teams.
• Maintain accurate equipment records, including inventories, inspections, certifications, maintenance logs, and service histories.
• Organize technical documentation such as manuals, drawings, specifications, SOPs, and equipment files.
• Support equipment reporting, including utilization summaries and performance data.
• Update ERP/asset management systems with equipment data (hours, locations, service intervals).
• Assist with preventive maintenance planning and tracking compliance.
• Support safety and compliance requirements by tracking inspection due dates and certifications.
• Coordinate equipment logistics and assist with planning, forecasting, and documentation for the Equipment Manager.
• Maintain organized filing systems, prepare meeting minutes, and support audit documentation.
• Provide general administrative support, including scheduling, communication, and equipment‑related documentation.

• A diploma or degree in Business Administration or a related field.

• 1–3+ years in a mechanical, equipment, maintenance, or construction‑support role
  (co‑op experience may be considered).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience supporting maintenance, inspections, or work order processes.
• Familiarity with ERP platforms, maintenance management systems, or equipment tracking software (asset).

• Strong documentation, recordkeeping, and organizational abilities.
• Ability to manage large volumes of technical data and prepare clear reports.
• Experience with Power BI or data tools is an asset.

• Strong communication skills with the ability to collaborate across departments.
• Professional, service‑oriented approach with reliable follow‑up on deadlines.

• Valid driver’s license (required for shop or project site visits).
• Ability to visit project sites or equipment yards when needed.
• Commitment to safety, quality, and continuous improvement.

Bonus eligibility

Career growth opportunities through exposure to diverse, unique marine infrastructure projects

Training, mentorship, and a long‑term commitment to your professional development

This isn’t just a job — it’s a chance to grow your expertise, sharpen your financial instincts, and be part of a team that relies on your insights. Your work will…