Implementation Coordinator

Job Summary:

The Rights and Title Department of the shíshálh Nation is tasked with managing the application process for land-use and related applications that may infringe on the rights and title of the shíshálh Nation. As such, the department aligns our work with shíshálh policies, frameworks, and agreements.

We are hiring an Implementation Coordinator for a six-month contract to support the department’s growing workload. The successful candidate will coordinate a portfolio of utility-related applications, including infrastructure, services, and customer-facing applications.

Scope of Services:

• Review and incorporate information from referral submissions, as well as related expert analysis, spatial analysis, cultural information, existing information held on file, and other information sources as appropriate.
• Correspond with industry and government officials, as well as private proponents, regarding the application process, status, and requirements.
• Plan and attend meetings, including setting agendas, taking meeting minutes, and ensuring that the appropriate Nation representatives are in attendance.
• Assist proponents in understanding any environmental, cultural, and archaeological concerns of the Nation related to an application and how to address them.
• Coordinate related boards, working groups, and other bodies convened in the process of decision-making, as needed.
• Manage documents, meeting notes, work plans and action items for those workflows to track their progress.
• Provide input and support for applications undergoing shared decision-making processes, as requested.
• Ensure all application files are organized for appropriate (digital or physical) file storage.
• Draft recommendation reports, letters, and compile supporting information for decision-makers.
• Support the preparation of documents for decision-makers, as requested.
• Ensure management is notified immediately of any time-sensitive or strategically sensitive information contained in correspondence.
• Draft reports for management, as requested.
• Other duties as assigned.

Qualifications:

• University degree in natural resource management, forestry, biology, environmental sciences, sustainability, and/or land use planning or related discipline preferred, or equivalent relevant experience.
• Excellent organizational and time management skills and attention to detail, and timelines.
• Ability to multitask and respond to changing priorities.
• Strong analytical and communication skills, including the ability to write clear and accurate reports
• Demonstrated project management experience.
• Experience in convening meetings, setting agendas, and taking meeting minutes.
• Experience using spatial analysis, such as GIS.
• Demonstrated experience using Microsoft Office programs, including Word, Excel, and Outlook.
• Ability to understand and maintain systems of confidentiality.
• Ability to work effectively as a member of the department team.
• Effective interpersonal skills, including tact and diplomacy.

Working Conditions:

• Sitting for extended periods of time at a computer workstation.
• Work hours 8:30 am – 4:30 pm Monday to Friday in the Rights and Title office of the shíshálh Nation.
• May be required to work outside of normal working hours.