Payroll & Benefits Administrator

Overview:

The Capilano Group comprises of retail, hospitality and tourism based businesses anchored by Capilano Suspension Bridge Park in North Vancouver, British Columbia. It also includes Moraine Lake Lodge, Moraine Lake Trading, Cathedral Mountain Lodge in the Canadian Rockies, Stanley Park Pavilion, Stanley’s Bar & Grill and Prospect Point Bar & Grill and Trading Post in Stanley Park, Vancouver.

The Payroll & Benefits Administrator is responsible for assisting in multiple financial activities relating to the Capilano Group’s semi-monthly payroll process and managing the employee benefits plan. This includes timely and accurate reporting of payroll data for the Capilano Group’s employees, handling confidential information, and ensuring compliance with all relevant legislation.

Payroll:

• Enroll new employees for pay, bonuses, benefits and set up banking information.
• Coordinate the payroll process with all departments to ensure compliance with established guidelines.
• Prepare and administer payroll for the Capilano Group’s employees, audit payroll processing reports for accuracy.
• Prepare journal entries, forms, records of employment, income tax forms and remittances.
• Issue ad‑hoc, monthly, quarterly, and annual reports including year‑end processing.
• Handle inquiries related to payroll.
• Implement salary increases, bonuses, commissions, and other adjustments in accordance with instructions.
• Maintain detailed payroll records and documentation for audit purposes in accordance with statutory requirements.
• Prepare monthly remittances and cheque requests.
• Run the payroll process, reconciling earnings and hours from documents to the system report, ensuring all adjustments are entered for payment.
• Calculate retroactive adjustments as required.
• Monitor absence reporting, ensuring vacation and other leaves are not in a negative position.
• Perform year‑end vacations, other absences, salary and benefits liabilities accruals.
• Verify payroll related information for accurate distribution of funds.
• Maintain payroll information, files and records in written and electronic formats for compliance and audit trail.
• Communicate with internal and external parties for payroll deductions/garnishments.
• Perform annual payroll balancing at year‑end for T4 preparation, ensuring CPP and EI deductions are correct.
• Prepare and oversee payroll documents such as invoices for over payments, retirement plan transfers, payroll register, stop payments, workers’ compensation cheques.

• Liaise with wellness and benefit vendors to coordinate services.
• Enter, adjust or remove employees from company benefit plans, including retirement savings plans.
• Provide and review benefit documentation for new enrollments with employees.

• Ensure compliance with established financial, legal and administrative requirements.
• Respond to written and verbal inquiries from Capilano employees for information and direction.
• Assist and consult employees with claims/questions.
• Demonstrate tact and professionalism when dealing with sensitive files and information.
• Assist Accounts Payable as required.
• Perform additional responsibilities as requested by the CFO and Ownership.

• Minimum 3 years of payroll experience for salaried and hourly employees in multiple locations.
• Possession or pursuit of payroll certifications (PCP / CPM).
• Demonstrated tact and professionalism with sensitive files.
• Strong verbal/written communication skills; ability to deal effectively with all levels of the organization.
• Experience with Avanti Payroll Software (a plus).
• Current knowledge of legislations such as Employment Standards, Canada Customs and Revenue Agency, Income Tax Act & Regulations, and Workers’ Compensation.
• Advanced proficiency with MS Office (Outlook, Excel and Word).

Full-time

• Bonus pay

• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Store discount
• Vision care

• Monday to Friday

• North Vancouver, BC: reliably commute or plan to relocate before starting work (required)

• Payroll: 3 years (preferred)

In person

$60,000-$65,000 per year