Account​/Project Manager

Blended Roles: Project/Account Manager, Business Development and Admin

Job Type: Contract to hire

Reporting to: Principal

The primary responsibility of Pure Branding’s Project/Account Manager is to manage all client and in-house campaigns through the project life cycle, including initiating proposals and project plans, creating estimates, budgets and timelines, as well as trafficking tasks to Pure Branding team members. The PM/AM position will also be accountable in the future for maintaining daily contact between the agency and its legacy/smaller clients.

The secondary responsibility for the PM/AM position is to provide business development support including managing the Workamajig CRM, creating and updating the Pure Branding marketing calendar, helping with Pure Branding marketing campaigns and providing support on prospect presentations.

The tertiary responsibility will be to provide admin support for general accounts payable entry into the Workamajig system, as well as various office admin duties as required.

Involved from new business meetings and pitches, through project completion, Pure Branding’s PM/AM is responsible for working with Pure Branding’s subject matter experts to guide clients strategically and tactically. The PM/AM is the liaison between the agency’s teams, collaborating to improve workflow processes. An effective problem solver on a day-to-day basis, the PM/AM must be adept at anticipating problems and recognizing opportunities.

You will be responsible for fulfilling the following duties to the satisfaction of the Principal:

• Maintain projects in Workamajig system
• Monitor project and campaign budgets weekly
• Review daily work schedule and resource to team members
• Communicates regularly with subject matter experts about the current status of all jobs in progress
• Client correspondence in accordance with material to complete jobs
• Report any problems affecting job quality, due dates and costs to Principal
• Monitors engagement terms and works with bookkeeper to invoice on‑time and on‑budget
• Manages all projects on quality, on‑time and on‑budget
• Alert Principal when projects reach 50% & 70% of total budget
• Alert Principal when project reach 100% of total budget
• Interfaces with various departments, on a daily basis, to move projects forward
• Release project work to development
• Assists in preparing client invoices/proposals/marketing communications
• Reviews billing prior to release and helps ensure prompt collection of AR
• Maintains professional internal and external relationships that meet company core values.
• Entry of all COGS and Overhead Accounts Payable into Workamajig
• Develop and manage project budgets, track POs, vendor invoices and manage client billing
• Work with vendors to procure quotes
• Serve as primary contact for vendors and freelancers
• Selects vendors for all jobs based on quality control, budget, timing, etc.
• Issues approved POs to all vendors
• Ensures deliverables undergo approval process before being presented to client
• Educates clients regarding the timing required for the execution of various jobs
• Maintain Pure Branding office cleanliness