Exhibitions and Loans Specialist Job Northampton area,Massachusetts USA,Entertainment & Gaming

Overview

Exhibitions and Loans Specialist will provide day-to-day oversight of the museum’s exhibition program as well as incoming and outgoing artwork loans. This position plays a critical role in coordinating amongst museum departments to ensure that gallery rotations and exhibitions operate smoothly and efficiently. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

This is an in-person role.

Responsibilities

Manage all phases of planning and execution for both in-house and loan exhibitions and rotations in partnership with staff and guest curators, including overall scheduling, initial budgeting, creating loan contracts, collaborating on exhibition layout, design, and installation.

Oversee logistics and installation of gallery rotations taking into consideration; works needed for loan, rotations of light-sensitive works of art, other environmental considerations, curators’ requests for changes to the permanent collection displays and college reunion accommodation.

Manage loan arrangements, including but not limited to cross-departmental communication, agreements, incoming and outgoing shipping and logistics, and documentation.

Ensure proper documentation and record-keeping are completed, following AAM standards, for loans and exhibitions, including but not limited to inbound and outbound paperwork, receipts, and condition reports.

Assist with the creation and maintenance of physical and digital loans and exhibitions files, as well as data entry in a collection management database, in accordance with department protocol.

Perform other duties as assigned by management.

Minimum Qualifications

Bachelor's Degree, Field:
Art, Art History, or related; 5 or more years experience;
Area:
Museum Exhibitions or Collections Management

Knowledge of:
Project management experience;
Loan management experience;
Experience with project management tools;
Experience with relational databases

Skills:

Project Management tools;
Relational databases

Preferred Qualifications

Graduate Degree, Field:
Museum Studies or Related; 8 or more years experience;
Area:
Museum exhibitions or collections management

Skills:

Experience with Air Table

Compensation and Application

Compensation:
In addition to a competitive benefits package, annualized pay for this role is typically between $54,166.35 - $73,283.89. Actual compensation will vary based on individual qualifications and work schedule if less than full-time.

Please attach BOTH a current resume and a cover letter for your application. Review of applications will begin June 17, 2026. You will be able to attach additional files before submitting the application.

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. The policy regarding reasonable accommodation applies to all aspects of employment, including the application process. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.

Smith College seeks to attract individuals who are committed to our mission of providing the highest quality education to women. We are a diverse group bringing to our community different talents, perspectives and experiences. Our strength arises from this diversity and is sustained by a community value of providing an outstanding educational environment for our nearly 2,700 students.

For questions about the position or our application process, contact recruiting-u.

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