Assistant Director of Alumnae Leadership and Career Engagement

If you have any questions about the position or our application process, reach out to us at recruiting-u.

Job Summary

Under the direction of the Director of Engagement Programs, Alumnae Leadership and Career Engagement, the Assistant Director leads the project management, event coordination, and administrative implementation of Smith College's alum leadership and career engagement program. The role is responsible for end-to-end execution of approved programs, including workshops, webinars, and the Alum Career Coaches program, as well as serving as the lead project manager for the Reunion Student Program during the spring season.

The Assistant Director collaborates closely with alums, volunteers, student workers, departmental colleagues, and cross-campus partners to ensure high-quality, consistent delivery of programs and communications. The role manages student workers, supports volunteer engagement and stewardship for the career program, maintains processes and documentation, and provides operational data and reporting to inform strategy. The Assistant Director role models excellent service as a representative of the College and supports Smith's commitment to a respectful, inclusive, and welcoming work environment.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

#ALMDEV#

Essential Functions

Program Administration and Implementation (40%):

• The Assistant Director for Alumnae Leadership and Career Engagement oversees the successful administration of career workshops, webinars, and related resources in collaboration with Alumnae Relations & Development colleagues and campus partners.
• They enact the operational tasks necessary to move program delivery forward, including Zoom meeting and webinar setup, technical support during sessions, scheduling, preparation of materials, and post-program follow-up communications.
• They coordinate logistics and communications with campus partners and vendors as needed to support program execution and delegate and oversee tasks assigned to fellow staff or student interns supporting workshops, webinars, documentation, and follow-up; provide training, supervision, and quality control.
• The Assistant Director is responsible for maintaining accurate and current process documentation, templates, and preparation materials for program offerings; identifying opportunities for incremental improvements to existing systems.
• They are responsible for supporting volunteer management for the Alum Career Coaches program by coordinating intake of new coaches, maintaining accurate records, and aligning coaches with workshops and program needs.

Project Management (30%):

• The Assistant Director will lead project management for the Alumnae Leadership and Career Engagement program under the direction of the Director.
• Programming includes a webinar series, career coaching, digital resources, events and other engagement opportunities.
• Project planning includes timeline, tasks, budget, and human resources needed for each.
• The Assistant Director will be expected to maintain master project plans, developing and maintaining work-back schedules and task assignments required to deliver approved programs.
• Coordinating with ARD Communications and other colleagues to ensure promotional planning and monthly alignment of social media and other communications priorities.
• Coordinate preparation for volunteer and coach meetings, including agendas, briefing materials, and documentation, and share synthesized feedback gathered from surveys and other available data streams with the Director to inform planning.

Seasonal Reunion Student Program Responsibilities (15%):

• The Assistant Director serves as the project manager and lead for the Reunion Student Program (RSP), and is responsible for the planning, coordination, and execution of student hiring at Reunion.
• For this work, the Assistant Director of Alumnae Career Programs maintains a dotted-line supervisory relationship with the Director of Alumnae Engagement, whose team has primary responsibility for the overall Reunion program.
• In this capacity, the Director of Alumnae Engagement provides consultation and guidance to ensure that the Reunion Student Program is in alignment with Reunion timelines, priorities, and overall strategy.
• This structure is intended to support clarity, coordination, and effective collaboration across teams, and does not replace primary supervisory responsibility which remains with the Director of Alumnae Leadership and Career Engagement.
• The Assistant Director will coordinate hiring, training, scheduling, and supervision of student employees supporting Reunion programming, including maintaining timelines, workflows, and communications related to RSP and partnering with administrative staff and campus colleagues to ensure successful execution.
• During the Reunion planning and execution period, this…