Talent Pool - Short-Term Administrative Assistant

Overview   Build a meaningful career in public service.
We re building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer  hands-on experience, meaningful work, and open doors to rewarding career paths  across the Ontario Public Service (OPS), where administrative professionals support essential services and thrive in diverse roles across ministries. Learn about the Administrative Pathway.
About the job  Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.
As an Administrative Assistant, you may be responsible for a range of tasks that support office operations, team coordination, and client service. Duties may vary depending on the assignment, and can include:
organizing files, managing emails, and maintaining records  to support smooth daily operations
preparing and formatting documents, reports, and communications  using standard templates
scheduling meetings, coordinating calendars, and assisting with logistics  to help teams stay organized
greeting visitors and responding to phone and email inquiries  to provide helpful information and welcoming service
updating shared resources and monitoring office supply levels  to support team readiness and workplace efficiency
supporting purchasing tasks and helping track expenses and invoices  to assist with financial accuracy
monitoring timelines, following up on tasks, and supporting team coordination  to keep projects moving forward
using standard office software and equipment  to complete daily tasks effectively
Whether you re just starting out or looking to apply your skills in a new setting, the OPS offers a supportive, inclusive environment where you can thrive, and where administrative roles can lead to exciting career pathways across different ministries and functions.
What you bring to the team  Organization & coordination skills   You can: prioritize multiple tasks and meet deadlines in a busy environment
You can: schedule meetings, coordinate calendars, and assist with logistics
You can: track tasks and follow up to ensure timely completion
Communication & interpersonal skills   You can: interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
You can: listen actively and ask appropriate questions to understand needs and respond accurately
You can: prepare and compile clear, well-structured documents, emails, and materials
Attention to detail & initiative   You can: review and maintain accurate documents, records, filing systems, and inventories
You can: identify issues and propose solutions to improve processes or resolve problems
You can: support purchasing, expense tracking, and invoice review
You can: follow procedures and service standards
Digital and office technology skills   You can: use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams)
You can: operate office equipment such as printers, scanners, and phones
You can: enter and retrieve information from databases or tracking systems

How to apply

Submit your application through the OPS website. A cover letter and resume are not required at this time. You may be contacted for further assessment. This is an open call for future short-term opportunities. Applications will be reviewed as needed.
What we offer  The Ontario Public Service is one of Ontario s largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
a comprehensive compensation and benefits package
base salary that aligns to market trends with performance-based pay and scheduled salary progression
tailored work arrangements, including opportunities like flex hours, self-funded leave and more
a modern, friendly and accessible physical work environment
Additional information   Address:
English Temporary, duration up to 6 months, Thunder Bay, North Region or Sudbury, North Region or North Bay, North Region or Sault Ste Marie, North Region
Compensation Group:  Ontario Public Service Employees Union
Understanding the job ad - definitions

Schedule:

3.7
Category:  Administrative and Support Services
Posted on: …