Accounts Receivable Specialist

Schedule: Monday–Friday, 7:00 AM–4:00 PM (Onsite)

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our growing accounting team. This full-time, in-office position is responsible for managing the accounts receivable process, supporting cash flow, and maintaining strong relationships with customers, insurance adjusters, and mortgage companies. The ideal candidate is professional, analytical, customer-focused, and able to manage multiple priorities while ensuring accuracy and timely follow-up.

Responsibilities

• Manage the full accounts receivable process, including collections and account maintenance.
• Make outbound collection calls in a professional and courteous manner.
• Generate and distribute customer statements and account documentation.
• Monitor outstanding balances and follow up on overdue accounts.
• Reconcile customer accounts, deposits, and resolve payment discrepancies.
• Track billing status and ensure timely invoicing.
• Communicate with customers, insurance adjusters, and mortgage companies regarding invoices, claims, and payment status.
• Assist customers with questions related to insurance billing and payment processes.
• Monitor claim activity and follow up on depreciation and mortgage check releases.
• Maintain accurate records and documentation within Quick Books.
• Support the Controller and accounting team with additional accounting and administrative duties as needed.

Qualifications

• Associate's or Bachelor's degree in Accounting or a related field preferred.
• 1–3 years of experience in Accounts Receivable, Accounts Payable, or a related accounting role.
• Proficiency with Quick Books and Microsoft Office, including Excel and Word.
• Strong attention to detail with excellent organizational and analytical skills.
• Comfortable making outbound collection calls and handling customer inquiries.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Professional, customer-focused approach with strong problem-solving abilities.
• $50,000–$55,000 annually, based on experience