AR​/AP Accounting Specialist

Description

We are looking for an AR/AP Accounting Specialist to support core accounting activities in Northborough, Massachusetts. This role will play a key part in maintaining accurate receivables, payables, internal financing records, and inventory-related documentation within a monthly close environment. The ideal candidate brings strong attention to detail, sound judgment in handling financial data, and the ability to communicate effectively with vendors, customers, and internal teams.

Responsibilities:

- Process daily cash activity, prepare supporting records, and submit documentation for accounting review.

- Create and issue customer billing, post incoming payments and credits, and keep account activity current and accurate.

- Track outstanding customer balances, investigate account differences, and follow up on overdue invoices to support timely collection.

- Review supplier invoices for accuracy and approval, assign proper coding, and enter transactions for payment processing.

- Prepare vendor disbursements, reconcile supplier statements, and resolve billing or payment issues in coordination with relevant parties.

- Administer internal financing accounts by maintaining agreements, calculating interest-related activity, monitoring due dates, and updating balances.

- Oversee return and credit-related documentation, coordinate with internal teams and customers on open items, and maintain accurate records throughout the process.

- Monitor off-site inventory records by tracking movement, usage, returns, and count results, and reconcile discrepancies against company records.

- Assist with month-end and year-end accounting tasks, including cutoff review, reconciliations, supporting schedules, W-9 follow-up, and 1099 preparation.

- Maintain organized financial files, safeguard confidential information, order office-related supplies as needed, and contribute to process improvements or special assignments.

For immediate consideration please call me directly! Eric Lebow  

Requirements

- 3+ years of accounting support experience with direct responsibility for accounts payable and accounts receivable functions.

- Practical experience working in an accrual-based accounting environment with recurring month-end close activities.

- Proficiency in Quick Books and confidence handling high-volume data entry with strong accuracy.

- Hands-on background in invoice processing, payment application, account reconciliation, and vendor or customer issue resolution.

- Familiarity with return merchandise authorization (RMA) processes and recordkeeping tied to credits or returned goods.

- Ability to manage sensitive financial information with discretion and maintain well-organized supporting documentation.

- Strong written and verbal communication skills for interacting with customers, vendors, and internal departments.

For immediate consideration please call me directly! Eric Lebow  

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