Processing Archivist​/Archives Assistant

Processing Archivist / Archives Assistant

Chicago, IL | $52,000.00-$72,800.00
• 5 days ago

Contact:

• Two years of demonstrated experience working in a professional archives setting.
• Experience in the application of archival methodologies and standards (including MPLP and DACS) for the organization and description of archival collections.
• Working knowledge of the tools, technologies, and best practices used in the assessment, processing, preservation, and access of physical and digital archives.
• Experience with archival collection management systems (i.e., Archiv Era, Archives Space, etc.).
• Experience with digital preservation systems (i.e., Preservica) preferred.
• Excellent written and oral communication skills.
• Ability to balance multiple tasks, responsibilities, and demands on time.
• Ability to lift 50 lbs., and to ascend and descend ladders and stairs.
• A valid Illinois driver’s license is required, and candidates must have their own personal vehicle.

• Evaluate, appraise, select, arrange, and describe archival materials and collections.
• Identify and dispose of duplicates after selecting the best preservation copies; rehouse and label materials.
• Create item-level inventories, digitization manifests, and descriptive metadata for collections in preparation for digitization.
• Maintain collection records and notes related to all materials processed.
• Update electronic inventories to track processing and digitization status.
• Create or contribute to DACS-compliant collection finding aids in Archiv Era for collections and assist with the ingest of digitized files into Preservica.
• Maintain confidentiality when working with sensitive business records, personally identifiable information, and specific collection access and use restrictions.
• Work with shippers, digitization service providers, and archives staff to pack and ship, shift and move collections, and implement storage space upgrades.
• Perform other related duties as assigned, including processing other physical and audio/moving‑image collections and creating, reviewing, and editing accession records and collection finding aids.
• Participate in activities to promote discoverability of the collection and the organizational archives in general.
• Processing Archivist: Requires a Master’s degree in Library or Archival Science, or equivalent credentials and training in archives.
• Archives Processing Assistant: Open to candidates without professional archival credentials.

If you are interested, please send us your resume at