Business Operations & Executive Assistant

Off Grid Lighting Solutions is hiring a Business Operations & Executive Assistant to work directly with the owner. This can be a full- or part-time, primarily remote role based in Chicago and the North/Northwest Suburbs, with occasional in-person meetings. Candidates must live in Chicago and have access to the North Suburbs.

You’ll support investor relations for our affiliated equipment-leasing finance company, manage accounts receivable and billing, and keep compliance on track — plus general operations and executive support. This isn't a traditional admin role: you'll work independently, keep accurate records, and take on more responsibility as you learn the business.

• Maintain investor records; prepare investor reports and correspondence
• Assist with distributions and investor inquiries
• Coordinate with accountants and attorneys on investor matters

• Invoice customers, track payments, follow up on past-due accounts
• Reconcile receivables and bank accounts in Quick Books Online
• Set up and maintain new customer records

• Track and calendar compliance requirements for leases, communities, and the finance company
• Maintain documentation and follow up on open items

• Prepare project estimates, proposals, and financial calculations in Excel
• Prepare and organize leases, contracts, and related documents
• Communicate with homeowners association property managers
• Maintain project and portfolio tracking spreadsheets
• Provide general executive and administrative support to the owner

• Experience with bookkeeping and Quick Books Online; strong Excel skills
• Strong written communication; comfortable working with investors and property managers
• Highly organized, self-directed, and comfortable working remotely
• Experience in finance, leasing, real estate, or investor relations is a plus

Compensation:$50,000–$65,000 annually, depending on qualifications and actual time.

Location:Chicago and North/Northwest Suburbs (primarily remote)