Office Manager - College of Arts & Sciences

Office Manager - College of Arts & Sciences

Fulfills the mission of Norwich University by providing administrative and financial support to the College of Arts and Science (CoAS). The Office Manager collaborates daily with the College's other Office Manager and works in support of the Dean and the College's department chairs and school directors, full-time and part-time faculty, staff members, and current and prospective students.

This is a 40 hour per week and 52 weeks per year 1.0 FTE position.

• Facilitates daily office functions to include:
• Front desk coverage
• Telephone and email communications to the office
• Calendar management
• Travel accommodations such as registration, lodging, and air travel
• Scheduling meetings, coordinating necessary arrangements, preparing agendas and collecting materials as needed, attending and taking meeting minutes, and producing and distributing minutes to designated parties.
• Creates documents used in support of presentations.
• Supports and assists committees led by this office.
• Supports various projects as assigned.
• Plans, arranges support for, and executes events hosted by this office.
• Researches, compiles, and prepares reports as requested.
• Produces basic correspondence as assigned.
• Pays invoices.
• Reconciles purchasing and/or travel cards.
• Maintains office supplies inventory.
• Creates and maintains shared folders.
• Assists in the design, development, and upkeep of related MS Team sites.
• Supervises work study students.
• Processes hiring requisitions, hiring forms, and contracts as directed.
• Facilitates new employee onboarding.
• Maintains and inputs faculty information into the faculty module for new hires, educational background, awards and honors, and faculty publications
• Assists in the preparation of budgets.
• Monitors budget and prepares financial reports as required.
• Oversees departmental budgets and confers with chairs regarding budget information and expenditures
• Manages purchasing and vendor tracking for lab science college budgets.
• Creates and maintains efficient procedures for the office and recommends improvements related to external processes.
• Maintains and updates the College's online presence (websites, blogs, social media, etc.)
• Inputs and updates instructor, advisor, and student data in Banner.
• Aids in maintaining the College directory.
Other Functions
• Maintains confidentiality of sensitive or private information.
• Communicates with employees, students, and others in a respectful and clear manner.
• Serves on University committees, councils, work groups or other designated bodies as assigned.
• Achieves, maintains proficiency in and utilizes computers, telephones, and other job-related equipment, including related systems and software.
• Speaks, reads and writes in English.
• Communicates by telephone, email, letter, in person, or other means or device.
• Performs other tasks as assigned by supervisor.
Requirements

High school diploma or equivalent;
Associate's Degree preferred.

3 years administrative, financial or general office experience, preferably in higher education

Requires proficiency with Microsoft Office software (Word, Excel, Publisher, Outlook). Ability to learn Banner and Course Dog.

Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campus

Infrequent evening or weekend hours

Environmental Conditions

Indoor work at a computer workstation

Low level of exposure to noise, dust, fumes, vibrations and temperature changes.

Additional Information:

Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at nuhr for assistance.

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.