Purchasing and Accounting Specialist

Nationwide Fab., is a leading manufacturer of custom commercial stainless steel food service equipment. Our products are found in independent and chain restaurants, stadiums, hospitals, universities, corporate centers, and other commercial locations.

First Shift (United States of America)

A Purchasing and Accounting Specialist is responsible for keeping operations cost-effective and books accurate. Their duties include negotiating deals with suppliers, researching possible item selections, taking inventory of current products, ensuring all purchased pricing is up to date, managing vendor contracts, accounts payable, and financial record-keeping.

Researches potential vendors for competitive pricing and makes recommendations to Upper Management. Monitors stock levels and places purchase orders as needed. Places orders for all inventory, special order parts, office supplies, and kitchen supplies. Tracks purchase orders and ensures timely delivery. Updates all records of purchased products in inventory lists. Resolves invoice discrepancies prior to submitting to Accounts Payable. Works with Project Managers, Shop Leads, and the accounting department regarding their purchase order needs.

Coordinates with customers and schedules deliveries of all designated trucks. Works with freight companies as needed. Maintains schedules. Serves as backup to Administrative Assistant role, answering phones as needed. Assists with the end of year audit. Evaluate suppliers based on quality, price and service of their products and/or services. Analyze price proposals, financial reports, and other information to determine reasonable prices and work with Purchasing Supervisor/Manager to develop commodity strategies.

Interview suppliers to examine and learn about products, services, and prices as required or assigned by the Purchasing Supervisor. Extract data from the MRP system / Recommendation Reports and/or work with the Purchasing Supervisor to develop reports to extract data. Evaluate and monitor contracts to ensure that suppliers comply with the Terms and Conditions of the contract and to determine the need for changes.

Maintain and review records of items purchased, costs, deliveries, product performance, and inventories while keeping an organized and efficient desk. Manage assigned projects and when applicable, maintain project log. Attend and conduct meetings as needed. Maintain current on assigned commodities to be able to speak to this when required. Manage standard cost of assigned commodities annually. Manage products that reach obsolescence and effectively transition plans to new replacement items.

Provide all necessary documentation and backup to management for the executive review. Maintain basic understanding of how to buy all commodities. Receives all purchase orders and enters vendor invoices. Reconciles vendor statements. Assists with month-end close. Maintains reliable and consistent attendance, including being punctual, dependable, and flexible to potential schedule changes to meet the needs of the department and the organization.

Executes each essential duty satisfactorily to perform job successfully. Follows all safety procedures required in work area, wears PPE as needed, attends all safety meetings, and reports safety issues regarding equipment or unsafe/hazardous conditions. Performs effectively as a team member, able to work well with others, open to receiving and giving feedback, and treats everyone with respect. Takes ownership of own work and behavior, accepts accountability for own actions, encourages solutions, and communicates status of work/projects.

Follows all department quality standards/criteria. Raises concerns and…