Accounts Payable Specialist

Accounts Payable Specialist BUSINESS GROUP/DEPT:
FinanceFLSA:
Non-Exempt

REPORTS TO:

Controller DATE: 08/03/2026

Purpose of the Role The Accounts Payable Specialist plays a key role on Smart Vision Lights’ Finance team, ensuring vendors and suppliers are paid accurately and on time while helping safeguard the company’s cash flow. This role reviews and processes invoices, reconciles vendor accounts, and supports month-end close and budget reporting, partnering closely with Purchasing, Receiving, and other departments to keep financial records accurate.

The ideal candidate brings solid accounts payable and accounting experience, strong problem-solving skills, and an understanding of how accurate, timely payables support the broader team and business.

Essential

Job Responsibilities Accounts Payable Processing Review, verify, and process vendor invoices and purchase orders for accuracy, coding, and appropriate approval prior to payment.

Schedule and prepare weekly payment runs, including checks, ACH, and wire transfers, while identifying early-payment discount opportunities.

Research and resolve purchase order, invoice, and payment discrepancies by partnering with vendors and internal departments.

Issue purchase order amendments and stop-payment orders as needed to keep vendor records accurate and current.

Vendor & Supplier Account Management Maintain accurate vendor accounts by reconciling monthly statements, applying credit memos, and resolving outstanding balances.

Collect and maintain sales tax exemption certificates, insurance certificates, and vendor tax information to support compliance and annual 1099 filing.

Serve as a primary point of contact for vendors, building professional relationships that support timely and effective issue resolution.

Month-End Close & Reporting Support month-end close by reconciling accounts payable subledger totals to the general ledger and researching variances.

Maintain accurate voucher payable reports and accounting ledgers, investigating and correcting errors as they arise.

Prepare and support timely completion of budget reports, purchase journals, and documentation needed for tax preparation and audits.

Expense Management & General Accounting Support Review employee expense reports for accuracy and policy compliance, coding and posting expenses to the correct accounts and cost centers.

Partner with Purchasing and Receiving teams to ensure inventory and general ledger records reflect accurate invoice coding and handling.

Perform additional general accounting duties as needed, maintaining organized vendor files and protecting the confidentiality of financial information.

Qualifications Associate’s degree in Accounting, Business, or a related field;
Certified Accounts Payable Professional (CAPP) certification a plus.
2+ years of experience in accounts payable or general accounting, with a solid understanding of how the role supports the broader finance function and business operations.

Demonstrated problem-solving skills and the ability to independently research and resolve invoice, payment, and account discrepancies.

Experience with common accounting software (e.g., Quick Books) and manufacturing ERP systems; familiarity with Infor Cloud Suite or Syteline preferred.

Prior experience in a manufacturing environment preferred.

Strong attention to detail, organizational skills, and accuracy in a fast-paced, deadline-driven environment.

Excellent verbal and written communication skills, sound judgment, and the discretion to handle confidential financial information.
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