Part-Time Office Administrative Assistant Job Norton area,Massachusetts USA,Administrative/Clerical

Position: PART-TIME OFFICE ADMINISTRATIVE ASSISTANT

Description

This is a part‑time position, Monday through Friday 8:30am-2:30pm with a half hour unpaid lunch break.

Holiday and PTO will be prorated.

Accounting

Process A/P invoices for payment, matching invoices purchase orders, and packing slips together.

Post vendor invoices to ABAS.

Create daily deposits for bank.

Act as back up for A/R invoices.

Assist with collection calls.

Act as back up for A/P calls.

Prepare and load check run.

Office Administration

Organize, maintain, and update physical and electronic files and records, including scanning and filing documents as needed.

Serve as the primary point of contact for incoming communications by answering and directing telephone calls, taking detailed messages, responding to inquiries, and greeting visitors as necessary.

Receive, sort, and distribute incoming mail and other correspondence in a timely manner.

Provide administrative support to the VP/GM and other departments as requested, including preparation of letters, forms, agreements, reports, mailings, and other business documents.

Track and follow up on regulatory, customer, vendor, and company documentation requirements, including EPA, DEP, customer NDAs, name changes, and related records.

Maintain office systems, databases, and records, including data entry related to sales, production, CNC, plating costs, and other business functions.

Assist the QA/QC, Purchasing, Accounting, Human Resources, Sales, and other departments with administrative tasks, recordkeeping, forms, reports, and office procedures as needed.

Coordinate with IT and maintenance personnel regarding office equipment and telephone system maintenance and repairs.

Maintain office equipment records and contact lists, including telephone system directories, speed‑dial listings, and related resources.

Perform other administrative duties and special projects as assigned to support efficient company operations.

Sinclair Quality Management System

Become familiar with Sinclair QMS requirements as they relate to office administration.

Have knowledge and understanding of Sinclair Quality Policy.

Requirements Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or equivalent.

Language Skills

Ability to read and understand business correspondence as it relates to the job function, and procedure manuals. Ability to effectively present information and respond to questions from Sinclair personnel.

Mathematical Skills

Ability to work with basic mathematical concepts.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, talk, and listen. The employee must be able to ascend and descend stairs. Employee must be able to sit for prolonged period of time. The employee is occasionally required to sit and reach above shoulders. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities by this job include close visions, distance vision, color vision, peripheral vision, and depth perception.

Work

Environment

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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