Office Manager

Job Summary

The Office Manager is responsible for overseeing and coordinating the administrative, human resources, accounting, and office operations functions of Burke Plumbing & Heating Inc. This position serves as a central operational leader within the office and ensures efficient coordination between field operations, leadership, accounting, customers, and employees.

This role requires strong organizational, communication, leadership, financial, and operational management skills in a fast-paced service business environment.

• Reports to the President directly and works closely with the management team and support staff.
• Direct Reports:
  Software Administrator and all office staff.

• Answers, attends and/or transfers phone calls, screening when necessary. Inbound and outbound.
• Prepares agendas and schedules for meetings. Records and distributes minutes or other records.
• Oversee daily office operations
• Supervise office administrative personnel
• Develop and maintain administrative procedures
• Coordinate communication between departments
• Maintain organized digital and physical records
• Manage office supplies and equipment
• Support leadership with administrative reporting and coordination
• Manage incoming mail, documentation, and correspondence
• Coordinate company meetings and internal communications.

• Coordinate recruiting efforts and job postings
• Screen applicants and schedule interviews
• Assist managers with candidate selection
• Coordinate background checks, reference checks, and license verification
• Prepare employment offers and hiring documentation

• Manage employee onboarding process
• Prepare new hire paperwork and compliance documentation
• Coordinate uniforms, devices, credentials, and system access
• Facilitate orientation and company policy training
• Coordinate onboarding schedules with department managers

• Maintain employee training schedules and records
• Coordinate technical and safety training
• Track licenses, certifications, and continuing education requirements
• Coordinate manufacturer and compliance training programs
• Support leadership development initiatives

• Coordinate employee review processes
• Maintain performance documentation
• Support corrective action and disciplinary processes
• Track KPI and productivity reporting for employee reviews
• Assist managers with employee coaching documentation

• Maintain compensation records
• Support payroll changes and commission tracking
• Coordinate benefit enrollment and changes
• Assist leadership with compensation benchmarking
• Maintain PTO and attendance records

• Support employee engagement initiatives
• Coordinate employee recognition programs
• Assist with employee communication and morale initiatives
• Monitor turnover trends and staffing needs
• Support workplace culture initiatives

• Maintain personnel files and HR records
• Ensure compliance with labor laws and employment regulations
• Coordinate workers’ compensation documentation
• Support safety documentation requirements
• Maintain confidentiality of employee records

• Monitor customer accounts and aging reports
• Coordinate collections activities
• Process customer payments and deposits
• Reconcile customer account discrepancies
• Support invoice management and billing processes
• Monitor financing receivables and payment status
• Communicate with customers regarding outstanding balances

• Coordinate payroll processing through ADP
• Review employee time records and payroll submissions
• Verify commissions, bonuses, and incentive calculations
• Coordinate payroll changes and deductions
• Maintain payroll records and reporting
• Support payroll tax and compliance documentation

• Assist with financial reporting preparation
• Maintain organized accounting documentation
• Support budgeting and administrative expense tracking
• Assist with cash flow reporting and administrative cost controls

• Support…