Mailroom Clerk

Mailroom Clerk (15 hours per week)

The Mail Clerk provides essential support in the accurate and timely processing of all incoming and outgoing mail and parcels. This role involves performing manual handling tasks and operating specialized mail-processing machinery, ensuring all operations align with college standards and external delivery regulations.

The position is scheduled for 15 hours per week, with a standard coverage window of 11:00 a.m. to 4:00 p.m. on Tuesdays, Wednesdays, and Thursdays. While these hours are primary, flexibility is required during peak seasons or vacation periods, during which the employee may be asked to work extended hours or occasional weekend shifts to meet departmental needs.

• Coordinate, receive, sort, and distribute all USPS incoming mail, inter‑college mail, and packages via other carriers, for delivery to students, faculty and college staff according to USPS and college regulations, policies, and deadlines.
• Deliver department mail and packages requiring a signature at the Campus Mail Service Window. Provide courteous and timely service to the college community and guests.
• Process and maintain accurate logs of all outgoing Fed Ex, UPS, and other courier shipments and delivery confirmation mail pieces.
• Train, assist, delegate, and monitor the workload of student employees who assist in all aspects of mail service operations.
• Process all outgoing USPS mail to be dispatched to USPS at designated times.
• Forward and return incorrect mail according to USPS regulations, and adhere strictly to all USPS and Wheaton College policy for handling mail.
• Provide college policy and information, standards, and regulations for USPS, Amazon, Fed Ex, and UPS related to mail/shipment activities.

• High school diploma or GED.

• Work experience with USPS is preferred, or an Associate's degree.

The starting hourly rate for this position is $18.00 per hour. Wheaton College maintains a flexible and competitive staff compensation and benefits program. Salary offers are approved prior to hiring by the Office of Human Resources.

Specific physical requirements and environmental exposures.

Individuals must possess the necessary knowledge, skills, and abilities or be able to explain and demonstrate that the applicant can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity, or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. The department and the college actively encourage applications from women and members of underrepresented groups.