Administrative Assistant

Description

We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment.

Responsibilities:

- Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.

- Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.

- Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.

- Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.

- Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.

- Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.

- Maintain orderly records and office materials so staff can access information and resources efficiently.

Requirements - Bilingual fluency in English and Spanish is required.

- Previous experience in administrative support, office coordination, reception, or customer-facing work is preferred.

- Strong verbal and written communication skills with the ability to interact effectively with a wide range of individuals.

- Excellent organizational abilities and attention to detail in a fast-paced office setting.

- Ability to manage multiple tasks, adjust priorities, and follow through on assignments with minimal supervision.

- Comfortable using standard office software and performing general clerical duties such as scheduling, filing, and data entry.

- A detail-oriented, dependable, and service-oriented approach to workplace responsibilities.

- Entry-level candidates are encouraged to apply.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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