Accounting Administrator

Accounting Administrator

The Accounting Administrator is responsible for supporting a variety of accounting functions, including cash applications, intercompany billing, accounts payable review, account reconciliations, and general accounting support. This role will work closely with the Assistant Controller and other accounting team members to ensure the accurate and timely processing of financial transactions across multiple legal entities and international affiliates.

The ideal candidate is highly organized, detail-oriented, proficient in Excel, and comfortable managing multiple priorities in a fast-paced accounting environment.

Essential Duties and Responsibilities

Cash Application

• Apply customer cash receipts for the company's various legal entities one day per week.
• Serve as the dedicated backup for the cash application function, providing full coverage during absences.
• Investigate and resolve unapplied cash, payment discrepancies, short payments, and over payments.
• Work closely with Accounts Receivable and other finance team members to ensure accurate and timely posting of customer payments.
• Maintain accurate records and supporting documentation related to cash application activities.

Intercompany Billing

• Assist with the monthly and quarterly rebilling of centralized IT costs to numerous foreign affiliates.
• Prepare billing schedules and supporting documentation to ensure accurate cost allocations.
• Coordinate with Ipsos affiliate counter parties to resolve billing questions and discrepancies.

Accounts Payable Support

• Review intercompany Accounts Payable batches to ensure completeness, accuracy, and proper supporting documentation.
• Match invoices to submitted batches and identify discrepancies requiring resolution.
• Verify coding, approvals, and compliance with company policies prior to processing.

Accounting & Financial Support

• Provide ongoing support to the Assistant Controller and broader accounting team.
• Support internal and external audit requests by gathering documentation.
• Generate reports, maintain accounting records, and assist with ad hoc projects.

Qualifications

Required

• Minimum of 3 years of experience in accounting, finance, Accounts Receivable, Accounts Payable, or related role.
• Strong proficiency in Microsoft Excel, including the ability to analyze and manipulate data.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Strong verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and handle sensitive financial information.

Preferred

• Prior experience with cash applications.
• Experience with intercompany accounting and billing transactions.
• Experience working with enterprise-level ERP systems such as SAP, JD Edwards, Oracle, or similar accounting software.
• Experience supporting multi-entity operations.

Work Requirements

• Hybrid work schedule requires a minimum of three days per week on-site in Norwalk.
• Candidates must reside within a commutable distance of Norwalk.
• Ability to work additional hours during month-end close, audit activities, or special projects, as needed.

Key Competencies

• Attention to Detail
• Analytical Thinking
• Problem Solving
• Time Management
• Financial Accuracy
• Collaboration and Teamwork
• Accountability
• Process Improvement Mindset

If you don't meet 100% of the requirements, we encourage all who feel they might be a fit for the opportunity to apply. We may consider a variety of backgrounds for a particular role and are also committed to considering candidates for available positions throughout our organization, not just the one you're applying to!

In accordance with NY/CO/CA/WA law, the estimated base salary range for this role is $55,000 to $65,000. Your final base salary will be determined based on several non-discriminatory factors which may include but are not limited to location, work experience, skills, knowledge, education and/or certifications.

What's in it for you:

At Ipsos you'll experience opportunities for Career Development, an exceptional benefits package (including generous PTO, healthcare plans, wellness benefits), a flexible workplace policy, and a strong collaborative culture.

Inclusive Workplace Commitment

Ipsos recognizes the necessity of building an inclusive culture that values each employee's individuality and diverse perspectives. For more than 40 years, our mission has been to generate and analyze data about society, markets, brands, and behaviors to provide our clients with the insights that elevate their understanding of the world. This could not be fulfilled without Ipsos' diverse employees who compile and analyze this data—they are the essence of who we are and what we do.

We are committed to providing equal opportunity to all employees, creating an environment that promotes inclusion, and enabling employees from all walks of life to flourish. Ipsos encourages our employees to act in a respectful and responsible manner, in line with code of best practices…