AP Coordinator Job Norwalk area,Connecticut USA,Accounting

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AP Coordinator

Location: Westport, CT
Compensation: $25-27/hr
Schedule: Full-Time, In-Office
Reports To: AP Manager

Position Overview

We are seeking a detail-oriented and organized AP Coordinator to join our accounting team in Westport, CT. This role is responsible for the day-to-day processing of vendor invoices, maintaining accurate vendor records, supporting payment processing, and ensuring timely and accurate accounts payable operations across multiple communities and development/construction projects.

The ideal candidate will have strong attention to detail, excellent communication skills, and experience working in a fast-paced accounting environment.

Key Responsibilities

Review, code, and enter vendor invoices into the accounting system
Verify invoices have appropriate approvals prior to processing
Ensure accurate General Ledger coding and expense allocation
Maintain and update vendor records, including payment information and tax documentation
Obtain and manage vendor W-9 forms and related records
Process voucher batches and post transactions within the accounting system
Coordinate invoice approvals with Office Managers and other stakeholders
Reconcile vendor accounts and investigate discrepancies
Research and resolve open payable items and vendor inquiries
Respond professionally to vendor questions via phone and email
Scan and electronically attach supporting documentation to invoices and vouchers
Prepare, process, and distribute vendor payments
Assist with month-end close activities and special accounting projects as needed
Support the accounting team with administrative and operational tasks
Collaborate effectively with team members and contribute to a positive work environment

Qualifications

Associate's degree in Accounting, Finance, Business, or a related field
2+ years of Accounts Payable experience
Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
Bachelor's degree in Accounting, Finance, Business, or related field
Experience with Yardi would be ideal
Experience using Ramp or similar expense management platforms
Real estate, property management, construction, or multi-entity accounting experience a plus!