Senior Administrative Assistant

Job Summary

This position provides administrative support to the Senior Vice President and Chief Financial Officer, including coordinating calls and meetings with investors, general meeting and event planning, preparing and editing written materials, conducting basic research and assisting with other ad hoc items as needed.

• Provide strong comprehensive administrative support to the Chief Financial Officer.
• Coordinate virtual and in-person meetings with investors; field and triage inquiries from the investor community.
• Serve as a general liaison with internal and external stakeholders, managing communication and correspondence efficiently and professionally.
• Coordinate general internal and external events (both in-person and virtual), including budgeting, room set‑up, preparation of meeting materials, and agenda preparation.
• Design, prepare, and edit written and digital materials for both internal and external audiences using PowerPoint, Excel, and Word.
• Conduct basic research, compile data, and use digital and AI‑enabled tools to support drafting, summarization, and administrative efficiency while exercising sound judgment, accuracy, and confidentiality.
• Handle confidential information with discretion and professionalism.
• Perform basic bookkeeping tasks such as expense reports, invoicing, and budgeting and expense‑tracking.
• Perform general administrative duties, such as preparing correspondence, proofreading documents, copying, filing, and ordering supplies.
• May support various special projects, particularly involving budgets and preparations for Board and senior management meetings.
• Assist other departments and executives with special assignments as needed.

• Associate’s degree or equivalent experience required.
• Minimum five years’ administrative experience in a corporate environment; experience with a Fortune 500 company preferred.
• Ability to communicate and interact professionally with personnel at all levels within and outside the company.
• Maintain a high level of confidentiality and discretion.
• Strong time management, organizational, oral, and written communication skills.
• Proactive, self‑motivated, and detail‑oriented.
• Strong analytical skills with excellent problem‑solving ability.
• Advanced PC skills, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and Visio), Docu Sign, and the ability to learn new business systems, collaboration platforms, and workflow or automation tools.
• Proficiency using AI‑assisted productivity tools, including M365 Copilot, to support meeting preparation, note organization, document drafting, summarization, and information retrieval, with the ability to validate outputs and protect confidential information.

Compensation Range: $100,000-$113,000

Benefits:
Comprehensive benefits package includes medical, dental, and vision coverage, health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer. Veterans/Disabled.