Office Manager - Legal JN

Legal Office Manager

Are you highly organized, proactive, and known for making sure nothing falls through the cracks? A busy and growing law firm is seeking an Office Manager to own firm-wide calendaring, client follow-up, and daily office operations.

• $60K–$75K base salary, based on experience
• Medical, dental, and vision insurance with 60% employer-paid premiums
• 401(k) with up to a 4% employer match
• Two weeks of paid vacation plus firm-recognized holidays
• Flexible Spending Account

• Manage the firm-wide calendar, including court dates, deadlines, consultations, and attorney schedules
• Identify scheduling conflicts and ensure attorneys are prepared for upcoming meetings and appearances
• Process new leads following the initial intake call and conduct conflict checks
• Schedule consultations and follow up with prospective clients through signed engagement
• Prepare and track engagement letters, fee agreements, and initial retainers
• Open new matters and maintain accurate client records
• Welcome visitors, manage incoming calls, and oversee daily front-office operations
• Assist with court e-filing, correspondence, document preparation, vendors, and office supplies

• 3+ years of administrative, executive assistant, or office management experience
• Experience managing complex calendars for multiple professionals
• Exceptional organization, attention to detail, and follow-through
• Strong communication skills and the ability to work with clients during sensitive situations
• Proficiency with Microsoft Word, Excel, and Outlook
• Ability to manage competing priorities and confidential information with sound judgment
• Legal or professional services experience preferred
• Experience with Clio, Lawmatics, or similar legal software is a plus
• Connecticut court e-filing experience is a plus

If you take ownership, stay ahead of deadlines, and enjoy being the person who keeps everything running smoothly, we’d love to hear from you.