Senior Grants Manager

POSITION OVERVIEW

Reporting to the Director of Advancement, the Senior Grant Manager is responsible for oversight of the agency-wide grant and restricted portfolio, pre through post award. This role is critical to support a growing complex grant and restricted funding portfolio across the organization. This position is responsible for coordinating monthly monitoring for progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of the full restricted portfolio.

This coordination and support will extend to all implementing partners/consultants as related to the award. The Senior Grant Manager will execute complex duties with a high degree of independence and as part of a diverse team.

This is a full-time, exempt position scheduled Monday-Friday, 9 AM-5 PM, offering a salary range of $60k-$65k per year.

• Conduct routine landscape analyses to identify new funders and funding opportunities across private and public sources and share with relevant departments and Advancement team members for consideration.
• Oversee the proposal development process, adhering to all donor timelines and requirements.
• Coordinate with TMA staff, and specifically departmental Grant Managers, to obtain programmatic information, relevant data and budgets for all new and renewal funding opportunities.
• Maintain records of submitted applications including donor request for proposals, proposal narrative and budgets, and any additional relevant information regarding applications.
• Track and record decisions for all applications. Maintain pipeline.

• Review all awarded grants, ensure complete documentation, and support implementation for the full grant lifecycle.
• Request financial codes from the Finance team and share with relevant departments for grant charging.
• Coordinate project planning and status meetings, fiscal budget set up, agreement development, assembling appropriate staffing, and communications with key internal and external partners.
• Coordinate with TMAVPs/Directors/Managers to oversee contractual requirements (services and outcomes).
• Prepare MOUs and subgrant agreements for partners and subgrantees on awards and ensure receipt of fully executed agreements.
• Track timelines and ensure completion and submission of all portions of grant reports, quarterly monitoring and annual performance reports per individual donor requirements.
• Prepare amendment requests for primary grants and subgrants/MOUs as needed during life of award and ensure receipt of fully executed amendments.
• Coordinating with TMA’s financial team, including receiving, processing, and reconciling invoices; preparing and submitting reimbursement requests to donors; and ensuring payment is received from donors according to payment schedules.

• Oversee award close-out, ensuring all internal and external obligations are met.
• Maintain all records as required by the donor and TMA.

• Establish and maintain database and files for all awards (grants and restricted contributions), agreements, contracts, and subcontracts, including reporting requirements and renewal deadlines. Identify and implement continued improvements.
• Maintain up-to-date TMA registrations with all relevant federal, state and private donors and associated application and report portals.
• Support cultivation efforts for TMA grant prospects and funders.
• Participate in development of policies, procedures, tools, and communications for grant administration.
• Train and coach internal and external key personnel on how to effectively manage grants, including their fiscal and programmatic reporting requirements, scope of services, terms, and other related activities, specific to each grant, as needed.
• Coordinate with TMA Finance to ensure all award reporting ties to system of record financial reporting on an ongoing basis as well as at closeout, and ensures appropriate award support for annual and award-specific audits.
• Serve as the lead on specific grant applications as requested by senior leadership.
• Other duties as assigned. This job description is not designed to cover or contain…