Event Producer​/Jr Event Producer

Event Producer

The Event Producer is responsible for end-to-end planning, coordination, and execution of ONTHEMARC events - from proposal through post-event evaluation - delivering brand-aligned, operationally precise experiences for clients and guests.

Reports to the Director of Production and partners closely with Sales, Operations, Culinary, and Service to ensure seamless delivery and exceptional experiences.

• Develop comprehensive event plans that align scope, timelines, budgets, and resource needs from booking through completion.
• Coordinate all production needs post-booking with consideration for venue look, feel, décor, and guest flow.
• Create floor plans, Run of Show documents, and detailed execution materials that ensure accurate, organized delivery.
• Complete packing lists to ensure accurate pack-outs, efficient load-ins, and smooth returns.

• Serve as the primary point of contact for assigned events from booking through post-event evaluation.
• Maintain email correspondence with clients from booking through event completion, confirming logistics and managing expectations.
• Manage client relationships throughout the planning process, ensuring a clear, responsive, and professional experience.
• Proactively maintain repeat client relationships and request post-event reviews across relevant platforms.
• Schedule and conduct tastings for current and prospective clients, capturing feedback and confirming next steps.
• Accompany Sales Managers on client walk-throughs and support event advancement through clear follow-up and documentation.

• Generate proposals, BEOs, invoices, and contracts via Tripleseat, ensuring accuracy, approvals, and timely distribution.
• Manage changes and client requests by updating documentation promptly and maintaining clear version control.
• Track budget-related details and confirm final deliverables with internal teams to ensure what's sold is what's executed.

• Coordinate and source all rentals for events, ensuring items match specifications, brand standards, and event requirements.
• Liaise with outside vendors aligned with the OTM brand to ensure consistent, high-quality service delivery.
• Confirm vendor schedules, deliveries, pickups, and setup requirements, resolving issues early to protect timelines.
• Meet rental companies for deliveries as needed, verifying accuracy and addressing discrepancies on-site.

• Create staffing position sheets and day-of communications that set clear roles, timing, and expectations.
• Serve as an Event Captain for assigned events or communicate all event information to the Event Captain responsible for day-of execution.
• Oversee setup, execution, and breakdown to ensure adherence to timelines, design standards, and client expectations.
• Manage staff on-site as needed to support logistics, pace of service, and overall event flow.
• Troubleshoot on-site challenges with composure and efficiency, escalating appropriately while protecting the guest experience.

• Provide clerical, record-keeping, and office support as needed; support other projects and tasks as reasonably assigned.
• Collaborate with Operations and Culinary teams to ensure accurate pack-outs, returns, and reconciliation.
• Participate in post-event evaluations to assess outcomes and identify opportunities for improved processes and client satisfaction.
• Contribute to team-wide best practices that increase consistency, efficiency, and quality across events.

The ideal candidate is:

• A detail-driven producer who blends creativity with operational discipline and strong follow-through.
• Experienced producing multiple complex events end-to-end, including high-profile or large-scale programs.
• A strong client communicator who keeps logistics tight, expectations clear, and decisions well-documented.
• Vendor- and rentals-savvy, with a sharp eye for quality, timelines, and brand alignment.
• Highly organized and comfortable managing multiple projects under tight deadlines without losing accuracy.
• A collaborative partner to Sales, Operations, Culinary, and Service who communicates early and closes loops.
• Calm and decisive on-site, able to solve problems quickly while maintaining a client-first mindset.
• Proficient with Tripleseat, Prismm, Nowsta, Google Suite, and Microsoft Office (event platforms like Cvent/Eventbrite a plus).

• Tripleseat outputs (proposals, BEOs, invoices, contracts) are accurate, timely, and consistently drive smooth execution.
• Clients feel informed and supported throughout planning, resulting in stronger satisfaction, repeat bookings, and positive reviews.
• Rentals and vendors arrive on time and on spec, aligned with the event's design and operational requirements.
• Floor plans, Run of Show documents, staffing sheets, and packing lists are reliable and reduce…