Program Coordinator Division

Description

The Program Coordinator will serve as the go‑to‑person and will provide administrative support to the Program team. In this role you will manage a wide range of tasks within a single project or within a multi‑project, high volume, program. An ideal candidate is someone who thrives in a fast‑paced environment, is proactive, and who will manage complex administrative projects with a strong attention to detail.

This position provides the opportunity to learn from and work with multiple divisions of the company including Program Management, Construction, Estimating, Accounting, Survey and Design.

• Execute comprehensive project updates in OPM (Menemsha’s online project management system).
• Facilitate program/project meetings as needed, maintaining meeting minutes and following up on team deliverables.
• Support preparation of project/program specific reporting (i.e., weekly client reports, project schedule updates, program master schedule updates).
• Secure Client, Landlord and/or Municipality certificates of insurance.
• Release mall deposits, check requests, and additional documentation required for project start.
• Research permit requirements, prepare permit applications, and track status, as required.
• Review, document, and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e., insurance, billing terms, bonds, project deliverables).
• Monitor plan revisions, distribute to field, subcontractors, and project team as directed by the PM.
• Assist with procurement and vendor coordination, placing orders and tracking deliveries.
• Support field supervision with temporary labor requests, utility coordination, and equipment requests (dumpsters, lifts, porta potty, etc.).
• Track timeliness of responses to RFI's, change orders, submittals etc. to support project/program schedule.
• Coordinate timely closeout of project and assist in gathering client required closeout documentation.
• Monitor status of project billings and payments.
• Respond to subcontractor and/or vendor payment inquiries as needed.
• Provide support in subcontractor lien waiver collection as needed
• Train new members of the project management team on systems and procedures;
  Provide client specific training and direction, as needed.
• Assist with warranty calls, researching and fulfilling warranty requirements.

• Strong client service orientation, willingness to learn, strong work ethic and diligence.
• Perseverance and creativity in getting the job done, self‑motivated, excellent analytical skills.
• Excellent verbal and written communication skills.
• Strong multi‑tasking ability.
• A “do whatever it takes” attitude.
• Basic Construction knowledge preferred but not required.
• Strong Microsoft Office and Outlook experience required.
• Strong organizational skills, attention to detail, ability to prioritize.

• Previous experience providing complex administrative support, preferably in Construction or a related field.
• Higher education and/or certifications related to Construction Management preferred.
• Solid knowledge of construction processes and procedures.
• Timberline and Procore knowledge a plus.

• Medical
• Dental
• 401K
• Paid Time Off & Holidays
• Disability Benefits
• Life Insurance
• Parental Leave
• Employee Perk Program
• Direct Deposit