Government Contract Specialist

Government Contract Specialist works with the Government Contract Center (GCC) team to support the full lifecycle of government bids, proposals, and contracts. This role is responsible for reviewing solicitations, coordinating proposal responses, tracking compliance requirements, managing submissions, and supporting post-award contract activity.

Works across multiple business lines, including Clean Harbors, Safety-Kleen, Technical Services, Field Services, Emergency Response, and Disposal. The role requires strong attention to detail, effective time management, clear communication, and the ability to identify bid risks early in the process.

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full‑time employment
• Group 401K with company matching component
• Own part of Clean Harbors with our Employee Stock Purchase Plan
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

• Review incoming government solicitations, including RFPs, RFQs, IFBs, renewals, cooperative opportunities, and related bid notices.
• Identify key deadlines, submission requirements, mandatory forms, site visits, question deadlines, and addenda requirements.
• Review the scope of work to confirm alignment with company capabilities and applicable business lines.
• Log opportunities in Salesforce and support assignment of internal ownership.
• Flag immediate bid risks, including liquidated damages, bonding, wage requirements, insurance limits, no‑exception language, and unusual contract terms.

• Manage assigned bids from intake through final submission.
• Coordinate with Operations, Pricing, Compliance, Sales, Legal, Insurance, Safety, and other internal stakeholders as needed.
• Track proposal deliverables and ensure internal deadlines are met.
• Maintain bid calendars, action items, and status updates.
• Ensure all required forms, certifications, attachments, pricing documents, and supporting materials are completed and included in the final package.

• Review solicitation requirements for compliance with federal, state, local, and agency‑specific requirements.
• Support compliance with FAR, DFARS, and other government contract clauses when applicable.
• Maintain and update commonly required bid documents, including representations and certifications, SAM.gov documentation, insurance certificates, licenses, registrations, and standard company information.
• Validate bid bond, performance bond, payment bond, licensing, certification, and registration requirements when applicable.
• Ensure proposal packages are complete, accurate, and aligned with solicitation instructions.

• Prepare final bid packages for submission.
• Submit proposals through required methods, including government portals, agency platforms, email, or hard copy delivery.
• Use portals such as SAM.gov, Open Gov, Bonfire, Bid Net, Planet Bids, and other customer‑required systems.
• Confirm successful submission and retain proof of submission.
• Track addenda acknowledgments and ensure final submissions reflect all issued updates.

• Identify and escalation material contract or proposal risks to leadership.
• Highlight issues such as indemnity exposure, uncapped liability, consequential damages, liquidated damages, strict response times, wage determinations, bonding, insurance limits, and firm pricing requirements.
• Coordinate with Legal or leadership when solicitation terms require additional review.
• Support internal decision‑making by clearly summarizing bid risks and open questions.

• Track bid status, award notices, rejection notices, shortlists, and customer communications.
• Support clarifications, best and final offers, negotiations, and follow‑up requests.
• Assist with contract handoff to Operations, Sales, Pricing, and other internal teams.
• Maintain records of submitted bids, outcomes, pricing history, customer notes, and…