Estate Recovery Project Manager

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Pay: $65,000.00 - $85,000.00 per year

ABOUT STELLARWARE:

Founded in 1997, Stellarware Corporation is a trusted provider of secure, web-based technology solutions that help government agencies modernize operations and deliver more effective public services. Headquartered in Norwell, Massachusetts, Stellarware partners with agencies nationwide to streamline critical programs through innovative, data-driven platforms.

With deep expertise in child support and recovery programs, Stellarware develops solutions that strengthen collaboration between government entities, employers, and private-sector partners. Its flagship platforms (including the Child Support Employer Services Portal) enhance reporting, improve compliance, and drive measurable outcomes for the programs it supports.

At its core, Stellarware is committed to delivering reliable, scalable solutions that increase efficiency, reduce administrative burden, and support better outcomes for the communities its partners serve.

JOB DESCRIPTION:

Work Location:

Onsite

Target Hiring Date:
Immediate Availability

ESSENTIAL

JOB DUTIES:

• Manage Medicaid Estate Recovery (MERP) project operations, workflows, timelines, and deliverables
• Serve as the primary point of contact for state agencies and client stakeholders
• Lead project planning, implementation activities, and operational strategy
• Oversee staffing plans, resource allocation, and team performance
• Monitor contract compliance, reporting requirements, service levels, and performance metrics
• Facilitate client meetings, status calls, presentations, and executive-level communications
• Coordinate with state agencies, attorneys, courts, vendors, and internal teams to ensure project success
• Assist with system implementations, file layouts, data mapping, and workflow documentation
• Lead project meetings, staff coordination, training, and operational improvements
• Escalate and resolve operational, technical, and client-related issues
• Develop and maintain project documentation, procedures, and reporting processes
• Support technical teams with testing, requirements gathering, and process enhancements
• Collaborate with legal counsel and leadership regarding recovery strategies, policy changes, and program requirements

REQUIRED QUALIFICATIONS:

• Bachelor’s degree or equivalent professional experience
• 1+ years of project management, operations management, or program leadership experience
• Experience managing teams in healthcare, Medicaid, legal, insurance, recovery, claims, probate, or government programs
• Strong understanding of project coordination, workflows, deadlines, and operational reporting
• Experience working with confidential/sensitive information in a HIPAA-compliant environment
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Experience working directly with clients, vendors, or state agencies
• Experience supervising or leading customer service representatives, caseworkers, paralegals, or operational staff

PREFERRED QUALIFICATIONS:

• Medicaid Estate Recovery Program (MERP) experience
• Texas probate, estate administration, or Medicaid recovery knowledge
• Experience with casualty recovery, third-party liability (TPL), liens, or subrogation
• Familiarity with probate court records and estate research
• Experience with state government contracts or public sector projects
• Knowledge of Medicaid eligibility, claims, or recovery processes
• Experience leading system implementations, data conversions, or transition projects
• Experience working with file layouts, data dictionaries, SFTP processes, or system integrations
• Familiarity with Jira or other project tracking systems
• Paralegal, legal operations, or claims management background
• Ability to communicate effectively in Spanish is a plus

ADDITIONAL INFORMATION:

Please note, Stellarware:

• Is an E-Verify company.

Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.

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