Executive Administrator

Responsibilities

• Manage and prioritize the CEO's calendar, meetings, and appointments
• Prepare meeting materials, take notes, and track follow-up items
• Serve as a liaison between the CEO, executive team, internal staff, and external partners
• Handle sensitive information with discretion
• Support client intake by organizing notes and files in Click Up and Google Drive
• Maintain organized digital filing systems
• Assist with client reporting, presentations, and general administrative support across departments
• Coordinate travel arrangements and logistics
• Help plan and coordinate internal and external meetings and events
• Monitor and prioritize Slack communications, flagging what needs the CEO's attention
• Participate in daily standups and support special projects as needed

• Bachelor's degree or equivalent experience
• 3+ years of experience in executive-level administrative support; marketing or agency experience a plus
• Excellent organizational and time-management skills, with strong attention to detail
• Confident written and verbal communicator with a customer-service mindset
• Strong technology aptitude, including comfort with AI tools, Google Workspace, Click Up (or similar project management software), and Slack, with a genuine interest in using these tools to improve accuracy, efficiency, and organizational performance
• Able to manage multiple priorities in a fast-paced environment while staying calm and steady
• Discretion and professionalism when handling confidential information
• Flexibility for occasional early morning, evening, or weekend availability, periodic driving to accompany the CEO to meetings, and in-office schedule needs that may vary based on agency demand