Early Learning Center Administrative Assistant - 12 month

12 Month Administrative Assistant for Early Childhood Education/Hickory Street ELC

Reports To:

Early Learning Coordinator

Minimum Qualifications:

• High School Diploma
• Associate's Degree, two years of college (60 credits) preferred or equivalent experience as deemed appropriate by the Board of Education
• Demonstrated aptitude and competence for assigned responsibilities
• Any combination of training, education and experience which demonstrates possession of the knowledge and abilities stated below, and the ability to perform the duties of the position
• Proficiency tests may be included in the interview process

General Description:

Under basic supervision, performs a variety of administrative support functions to assist department staff with technical, clerical and operational duties. Performs special assignments, updates records and databases, provides information and assistance to staff.

Special Knowledge/

Skills:

• Must be able to maintain a high level of confidentiality in all matters
• Excellent organizational and time management skills and ability to multi-task with numerous interruptions
• Excellent interpersonal skills
• Ability to learn pertinent procedures and functions quickly and apply them without immediate supervision
• Knowledge of standard office methods and procedures including excellent computer and proofreading skills
• Telephone and public relations proficiency
• General mathematics proficiency
• Knowledge of automated and manual record keeping practices
• Ability to plan and organize work to meet deadlines
• Tactful and courteous demeanor
• Knowledge of Microsoft Office Programs

Duties and Responsibilities:

• Perform standard office routines.
• Maintain student records; both electronic and hardcopy cumulative files.
• Receive and routes all incoming calls.
• Submit weekly absence report of school staff.
• Assist teachers in preparing instructional materials as requested.
• Greet and assist all visitors that enter the building.
• Maintain office machines and supplies for school machines.
• Schedule appointments, meetings and conferences.
• Perform various secretarial tasks including the operation of software programs, conference and professional day forms.
• Record-keeping programs include but are not limited to:
  Phoenix, Powerschool, Microsoft Office, SWIS etc…
• Conform to established safety standards.
• Ability to keep information confidential and maintain an ethical attitude.
• Ability to interpret, apply and explain instructions given orally and in writing.
• Ability to learn and apply procedures.
• Ability to communicate and work effectively with students and parents.
• Compose correspondence as necessary.
• Order supplies for the school office and staff members.
• Initiate requisitions for purchases.
• Responsible for maintaining required records for special activity accounts.
• Maintain ELL translation log.
• Ability to use Cyracom.
• Ability to navigate and make changes to state PSIS site.
• Enter ED166 report for student discipline.
• Prepare monthly enrollment report for Superintendent's office.
• Organize and submit staff and substitute time cards for payroll.
• Primary contact for First Student;
  Keeping bus lists current.
• Receive and distribute all incoming mail and interdepartmental correspondence.
• Maintain Google calendar for school events.
• Assist with transportation requests for school field trips.
• Maintain Quickbooks for Student Activity Accounts;
  Submit reconciliation.
• Ensure student records are requested for all incoming students as well as mailing reports monthly to the Curriculum Office.

Physical Abilities and

Working Conditions:

The Physical Abilities and Other Conditions of Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment which may be required of positions in this class. Norwich Public School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones and tolerate…