Early Learning Center Administrative Assistant - 12 month

Early Learning Center Administrative Assistant - 12 month

Norwich Public Schools Hickory - Norwich, Connecticut

This job is also posted in Norwich Public School District

• Job : 5874223
• Final date to receive applications: Posted until filled
• Posted: Aug 06, 2026 4:00 AM (UTC)
• Starting Date: Immediately

Job Description: 12 Month Administrative Assistant for Early Childhood Education/Hickory Street ELC

Reports To: Early Learning Coordinator

• High School Diploma
• Associate’s Degree, two years of college (60 credits) preferred or equivalent experience as deemed appropriate by the Board of Education
• Demonstrated aptitude and competence for assigned responsibilities
• Any combination of training, education and experience which demonstrates possession of the knowledge and abilities stated below, and the ability to perform the duties of the position
• Proficiency tests may be included in the interview process

Under basic supervision, performs a variety of administrative support functions to assist department staff with technical, clerical and operational duties. Performs special assignments, updates records and databases, provides information and assistance to staff.

• Must be able to maintain a high level of confidentiality in all matters
• Excellent organizational and time management skills and ability to multi-task with numerous interruptions
• Excellent interpersonal skills
• Ability to learn pertinent procedures and functions quickly and apply them without immediate supervision
• Knowledge of standard office methods and procedures including excellent computer and proofreading skills
• Telephone and public relations proficiency
• General mathematics proficiency
• Knowledge of automated and manual record keeping practices
• Ability to plan and organize work to meet deadlines
• Tactful and courteous demeanor
• Knowledge of Microsoft Office Programs

• Perform standard office routines.
• Maintain student records; both electronic and hardcopy cumulative files.
• Receive and routes all incoming calls.
• Submit weekly absence report of school staff.
• Assist teachers in preparing instructional materials as requested.
• Greet and assist all visitors that enter the building.
• Maintain office machines and supplies for school machines.
• Schedule appointments, meetings and conferences.
• Perform various secretarial tasks including the operation of software programs, conference and professional day forms.
• Record-keeping programs include but are not limited to:
  Phoenix, Powerschool, Microsoft Office, SWIS etc…
• Conform to established safety standards.
• Ability to keep information confidential and maintain an ethical attitude.
• Ability to interpret, apply and explain instructions given orally and in writing.
• Ability to learn and apply procedures.
• Ability to communicate and work effectively with students and parents.
• Compose correspondence as necessary.
• Order supplies for the school office and staff members.
• Initiate requisitions for purchases.
• Responsible for maintaining required records for special activity accounts.
• Maintain ELL translation log.
• Ability to use Cyracom.
• Ability to navigate and make changes to state PSIS site.
• Enter ED166 report for student discipline.
• Prepare monthly enrollment report for Superintendent’s office.
• Organize and submit staff and substitute time cards for payroll.
• Primary contact for First Student;
  Keeping bus lists current.
• Receive and distribute all incoming mail and interdepartmental correspondence.
• Maintain Google calendar for school events.
• Assist with transportation requests for school field trips.
• Maintain Quickbooks for Student Activity Accounts;
  Submit reconciliation.
• Ensure student records are requested for all incoming students as well as mailing reports monthly to the Curriculum Office.

• Vision : (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing : (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a…