Administrative Assistant

The Administrative Assistant will perform various office duties which requires knowledge of office systems and procedures.

• Sort and distribute mail.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Act as project manager for special projects, which may include coordinating facility maintenance, planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Compute, record, and proofread data and other information, such as records or reports.
• Type, format, proofread, and edit correspondence and other documents using a computer.
• Handle confidential and non-routine information when necessary.

• High School Diploma (or GED or High School Equivalence Certificate) and work experience of 3 years in an office setting.

• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi‑task in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Personal computer skills, strong typing ability, and knowledge of Microsoft Office.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.