Traveling Business Office Specialist Job Norwood area,Massachusetts USA,Business

Job Location:

LCB Senior Living LLC - Norwood, MA 02062

Position Type:
Full Time

Salary Range: $85,000.00 - $90,000.00

The Traveling Business Office Specialist will assist LCB Senior Living with support of the Business Office as it relates to guidelines, policy and procedures, risk management, and census improvement where needed. The Business Office Specialist will assist communities in organizing and directing all functions of the business office and fill that role in a community when needed. Responsibilities may include managing accounts payable and receivable for resident accounts and vendors, coordinating pay arrangements, administering HR policies and procedures, managing payroll and the HRIS, participation in budget preparation and planning, training and QA where needed.

As a Business Office Specialist, you will be responsible for filling in where needed in the event there is a vacant Business Office positions. Other responsibilities include on-boarding new Business Office Directors, assisting with coaching and training of existing Business Office Directors, supporting new community openings, supporting and training on new systems and procedures, and assisting with special projects relating to the Human Resource and Accounting departments.

ESSENTIAL FUNCTIONS, DUTIES and RESPONSIBILITIES

Promote the mission and core values of the Residence and LCB Senior Living to residents, visitors, co-workers and the surrounding community.

As a leader, you are expected to have an active role in growing community occupancy by representing and interacting positively with potential residents, family members and professionals.

Perform all duties and responsibilities with a positive attitude.

Coordinate new BODs onboarding schedule with accounting, payroll, HRD and Senior BOD.

Ensure onboarding schedule is being followed throughout new BOD onboarding.

Train new and existing BODs in person or virtually as needed.

Assist with retraining of any BOD in need of additional support.

Partner with Accounting, Payroll and HR to develop, implement, and train BODs on new programs and systems.

Maintain confidential information regarding other communities payroll and resident related information.

Ensure the business office and reception areas operate in accordance with corporate policies, procedures and State and local regulations.

Interpret company policies and procedures for associates, residents, family members, visitors, etc.

When covering a community, BOD Specialist will be responsible for BOD functions up to an including, but not limited to:
Organize, direct, and supervise all business office functions in conjunction with department leaders. Requisition adequate supplies and equipment for the community while ensuring that all selected vendors are price competitive. Ability to collect data, analyze, and provide information/reports to Operations or corporate office to facilitate billing and compilation of financial reports. Full understanding of community benefit programs such as health insurance, and all other benefits, and management/enrollment of such in HRIS.

Managing leaves of absence. Managing Worker Compensation claims and OSHA Log/reporting Verify each department is maintaining logs of residents charges. Copy and file checks received from residents and make a deposit daily. Utilize Yardi system to ensure collection of accounts on a timely basis and report on the status of delinquent accounts. Assist with the review of the monthly financial statements Strong understanding of accrual-based accounting Assist with compilation of year-end audit request where needed Coordinate pay arrangement methods with the residents or their designees.

Review all invoices and assist department leaders with the coding of bills for payment. Maintain vendor files. Manage all aspects of the payroll/HR system to include applicant tracking, time keeping, earnings, calculations, auditing procedures, and integrity of data housed there. Maintain all associate personnel records in accordance with all LCB policies and procedures and requirements of outside agencies such as EOEA and GAFC.

Update as necessary and send pertinent data to the corporate office. Maintain all resident files in accordance with policies of LCB and outside agencies such as EOEA and GAFC. Supervise the receptionist and arrange for backup support for the reception desk. Conduct and/or attend required in-service training and new hire orientation as needed. May be asked to participate in the Manager-on-duty…