Talent Acquisition Coordinator Norwood, MA

Our Talent Acquisition Team is looking to add a full-time Coordinator to support the team in the coordination of all aspects of the pre-employment and onboarding functions including scheduling interviews, background check submittals, drug test coordination, upkeep of personnel files, and onboarding into our HRIS system. This is a great opportunity for someone who has administrative experience. The successful candidate will have a strong sense of urgency, a keen attention to detail, and be solutions focused.

At all times this position ensures excellent candidate and team member experience.

• Assist recruiters with scheduling panel interviews, sourcing candidates, and preparing for hiring events.
• Administer the full pre-employment process for offered candidates, including scheduling and preparing all required pre-employment and new hire documentation.
• Maintain recruitment and onboarding data to ensure accurate, compliant, and timely management of applicant records, background screenings, drug testing, payroll submissions, and I-9 documentation.
• Review background check and drug screening results and escalate issues as necessary.
• Schedule and conduct new hire onboarding and assist with coordinating the conversion of temporary employees to permanent roles.
• Support recruitment marketing initiatives by assisting with employer branding efforts, including social media content and recruiting collateral.
• Coordinate and process temporary employee requests, status changes, terminations in collaboration with cross-functional teams.
• Maintain and update user access and permissions within the applicant tracking system to ensure data integrity, security, and compliance.
• Coordinate and distribute recruitment, onboarding, and employee engagement surveys; track responses and assist with reporting as needed.
• Support Talent Advisors with data entry, document management, interview scheduling, and audit preparation to ensure SQF complianceli>
• Prepare and maintain employee records in compliance with applicable legal and regulatory requirements.
• Maintain a centralized repository of HR forms, handbooks, policies, and employee-facing documents.
• Perform other related administrative and recruiting support duties as assigned to support overall talent acquisition operations.

• High school diploma or equivalent required; associate degree or higher preferred.
• Fluency in English required; bilingual skills in Portuguese, Spanish, or Haitian Creole preferred.
• Minimum of two (2) years of progressively responsible administrative, recruiting coordination, or HR support experience required.
• Experience supporting recruitment, onboarding, or pre-employment processes preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint required.
• Experience working with applicant tracking systems (ATS) or HR information systems preferred.
• Ability to work under general supervision while managing multiple priorities and deadlines.
• Strong attention to detail and follow-through with excellent organizational, analytical, and problem-solving skills.
• Strong communication skills and ability to cultivate a collaborative team environment.
• Ability to handle sensitive and confidential information with discretion and professionalism.

• This position is primarily sedentary and requires the ability to sit for extended periods, work at a computer, and communicate effectively via phone, video conferencing, and email.
• Occasional travel to company locations, job sites, or hiring events may be required.
• Must comply with all applicable workplace safety standards and regulations while working on-site or visiting company facilities.
• Ability to work remotely as assigned, including maintaining reliable high-speed internet access, a secure and productive home workspace, and availability during core business hours.
• Must be able to effectively use collaboration and communication tools (e.g., email, video conferencing platforms, applicant tracking systems) to remain connected and responsive while working remotely.

Location:

Norwood, MA

Pay rate: $60,000 - $70,000

• Enjoy top-tier Medical, Dental, Vision coverage.
• Pamper your furry friends with Pet Insurance.
• Stay fit with our Wellness Plan and Free Gym Access.
• Boost your skills with Employee Tuition Reimbursement.
• Unlock endless opportunities with College Scholarship for dependents.
• Reap the Rewards of Our Bonus Program Available to Our Salary and Hourly Employees.
• Receive a Generous 401k Company Match.
• Take advantage of Competitive Paid Time Off.
• Elevate Your Safety Net with Company-Sponsored Life Insurance Coverage.
• Receive Relocation Assistance for a Smooth Transition.
• Earn Rewards through our Employee Bonus Referral Program.
• Elevate Your Workplace Experience with Community Impact Opportunities.
• Celebrate Together with Employee Appreciation BBQs, Happy Hours, Birthdays, & More!