Workplace Readiness Project Manager

About Visions

Visions Management began in 2007 with the goal to reimagine the experience of move management, space planning and FF&E services for our clients. To meet this goal, we built a diverse team of experts from varied backgrounds. Visons is a Certified Women Business Enterprise, Small Business, San Francisco Local Business Enterprise and Eco Vadis Gold Medalist (Universal Sustainability Award).

We believe company culture is key to the professional and personal growth of our employees. Visions Management is committed to inspiring our people as a family first company offering an environment that promotes continued education, training, coaching, creativity and bringing ideas to life.

We look forward to learning about you!

Visions’ embedded teams work onsite supporting their client with a variety of services, including move management, event support, space and occupancy planning and more. Team members are uniquely positioned to work within their client’s systems and processes, while delivering the excellent service and results that are emblematic of Visions. The employees who make up the Embedded vertical rise to meet the challenge of representing the excellence of Visions for their client.

The Workplace Readiness Project Manager supports the planning, coordination, and execution of workplace projects and transition initiatives, with a focus on People & Culture (P&C), Front Office operations, employee experience, and workplace readiness.

This role serves as a key coordination point across project teams, internal stakeholders, vendors, and employees to ensure workplace initiatives are organized, well communicated, and successfully executed. The Workplace Readiness Project Manager will manage project documentation and schedules, coordinate operational readiness and move activities, support employee communications and engagement, and help drive projects from planning through go-live.

The ideal candidate is highly organized, proactive, and collaborative, with excellent written and verbal communication skills, strong attention to detail, and the creativity to develop practical solutions that enhance the workplace and employee experience.

• Coordinate project plans, schedules, milestones, budgets, risks, decisions, deliverables, and action items across P&C and Front Office work streams.
• Coordinate stakeholders and facilitate project meetings, ensuring decisions, responsibilities, and next steps are clearly documented and communicated.
• Gather and synthesize stakeholder feedback, identify gaps or potential issues, and coordinate resolution with project leadership.
• Prepare status reports, readiness updates, executive summaries, and other project communications.
• Maintain accountability across stakeholders and work streams to support timely completion of project deliverables.
• Manage and coordinate external vendors, including schedules, deliverables, responsibilities, follow-up, and issue resolution.

• Coordinate workplace readiness activities for Front Office spaces, shared amenities, workplace services, and other employee-facing operational needs.
• Support the development and implementation of workplace procedures, service standards, operational guidelines, and readiness plans.
• Develop, document, and help establish workplace best practices, processes, and service standards that support efficient and consistent operations.
• Coordinate vendors, responsible owners, testing, walkthroughs, punch-list items, and operational handoffs leading up to go-live.
• Support furniture-related planning and coordination, including understanding furniture layouts, employee needs, installation requirements, and…