Institutional Giving Manager

Position Overview 

The Institutional Giving Manager is responsible for securing and stewarding foundation and public grant funding that supports program sustainability, strategic growth, and long-term financial stability. This role focuses on building a predictable, renewable institutional revenue pipeline through disciplined calendar management, high-quality proposal development, rigorous compliance, and strong cross-functional collaboration. 

This position plays a critical role in generating $700,000–$1M in annual institutional revenue, with an emphasis on multi-year funding and responsible grant management. 

Primary Responsibilities 

1. Institutional Funding Strategy & Pipeline Development 

• Develop and execute an annual institutional giving strategy aligned with organizational priorities and revenue targets. 
• Build and manage a balanced portfolio 

• Private foundations 
• Corporate foundations 
• Local, state, and federal grants 

• Identify and pursue opportunities for: 

• Multi-year commitments 
• Capacity-building grants 

• General operating support 
• Maintain a forward-looking 12–24 month institutional pipeline. 

2. Proposal Development & Submission 

• Lead preparation of: 

• Letters of Inquiry (LOIs) 
• Full grant proposals 
• Renewal requests 
• Required attachments and budgets 

• Collaborate with Program and Finance to develop accurate narratives, measurable outcomes, and fully costed budgets. 
• Ensure proposals reflect true program and organizational costs, including allowable indirect rates. 
• Submit proposals in accordance with all guidelines and deadlines. 

3. Grant Management, Compliance & Reporting 

• Maintain a comprehensive institutional grants calendar. 
• Track all deadlines for submissions, renewals, and reporting. 
• Ensure timely and accurate submission of: 

• Interim and final reports 
• Financial reconciliations 
• Outcomes documentation 

• Monitor grant agreements to ensure compliance with all funding requirements. 
• Maintain accurate grant documentation within the CRM and internal tracking systems. 

4. Cross-Functional Collaboration 

• Work closely with: 

• Program leadership to gather data, impact stories, and evaluation metrics. 
• Finance to reconcile budgets, track expenditures, and prepare financial reports. 
• Marketing & Communications to ensure consistent messaging and strong storytelling. 
• Major Gifts staff when managing family foundations or relationship-based institutional funders. 
• Events Manager to collaborate and support major fundraising events. 

• Support leadership preparation for funder meetings and presentations. 

5. Funder Stewardship & Relationship Support 

• Coordinate stewardship communications and reporting to institutional funders. 
• Prepare briefing materials for leadership engagement. 
• Track renewal cycles and proactively position the organization for continued funding. 
• Maintain strong professional relationships with program officers when appropriate. 

Performance Expectations 

The Institutional Giving Manager will: 

• Generate and manage a portfolio totaling $700K–$1M annually in institutional revenue. 
• Maintain 95%+ on-time reporting compliance. 
• Secure a minimum of 1–2 new institutional funders annually. 
• Increase multi-year commitments and renewable funding streams. 
• Maintain accurate grant tracking and documentation systems. 

Qualifications 

Required 

• AA Degree or Higher Required.
• 3+ years of experience in foundation and/or public grant fundraising. 
• Demonstrated track record securing $500K+ annually in institutional funding. 
• Strong grant writing, budgeting, and editing skills. 
• Experience managing multiple deadlines and compliance-heavy environments. 
• Excellent organizational and project management skills. 
• Ability to collaborate effectively across departments. 
• Proficiency with CRM systems and grant tracking tools. 

Preferred 

• Experience in California nonprofit or public funding environments. 
• Familiarity with state and federal reimbursement models. 
• Experience securing multi-year and capacity-building grants. 
• Knowledge of early childhood education, social services, or community-based programming. 

Core Competencies 

• Strategic thinker with strong execution discipline 
• Detail-oriented and deadline-driven 
• Financially literate and budget-savvy 
• Clear…