Assistant Manager; Clinic Operation Job Novena area,Singapore,Administrative/Clerical

Position: Assistant Manager (Clinic Operation up $5000)

Healthcare Industry

Duration: 6 months, Starts around end of April 2026

Working

Location:

Novena

Working hours:

08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Summary

You will assist in planning and coordinating daily clinic activities and resource utilisation to ensure efficient and effective management of the clinic.

You will assist with the supervision of Dental Assistants (DA) and Health Attendants (HA) and be responsible for the following;

Job Duties Clinic and Staff Management

Review staff submissions such as leave applications, overtime claims, transport claims and course requests for the Dental Assistants and Health Attendants

Inform the covering Reporting Officer (RO) when staff require engagement (e.g. check-ins, counselling).

Assist the covering RO in coordinating staff engagement sessions, interviews or follow-up discussions when required.

Support the Dental Heads in ensuring timely and proper maintenance of clinic facilities, equipment, and materials.

Ensure that the Workplace Safety and Health and security measures are effectively in place and in full compliance with requirements.

Assist HQ and clinic teams in preparing Khatib Dental Clinic to increase capacity expansion.

Provide administrative support to the clinics when needed

Compliance and Audit Support

Coordinate with dental clinics and other divisions/departments in healthcare company to achieve standardization of work practices

Assist clinics in preparing for audits by verifying required documents, checklists and compliance records.

Management of Reports

Prepare and collate Complimentary codes review reports and IPSG 4 reports for submission.

Support the preparation of other operational or administrative reports when required.

HQ Coordination and Support

Attend meetings and provide necessary follow-up actions if any

Update, review or amend materials when necessary.

Laboratory Suppliers' review

Provide administrative support for dental lab contracts extension.

Assist lab vendors and clinics with ad-hoc matters (e.g. regarding payment or other feedback)

IT support

Provide basic support for IT related matters at the clinics when required.

DOPEX Exchange

Provide administrative support for the bi-annual DOPEX changeover (Dental Officers onboarding)

SECONDARY RESPONSIBILITIES

Any other duties assigned by the department

Requirements

· Bachelor Degree in any discipline

Entry Level or with working experience of at least 1 to 3 years for the Senior Executive/ AM position and 4 to 6 years for the Senior AM position
Experience in the healthcare and/or service industry will be an added advantage

· Positive and pro‑active attitude towards work

· Possess strong organizational skills, project management skills, communication and people management skills

· Has the passion to analyse and improve workflow

· Able to multi‑task and work in a fast‑paced dynamic environment

· Able to handle projects, write and present well whilst keeping to deadlines

· Proficient in MS Office.

We regret to inform that only shortlisted candidates will be notified.

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