Part Time Accounting Specialist

About the Role

Managed Medical Review Organization (MMRO) is looking for a part‑time Accounting Specialist to handle the day‑to‑day financial transactions that keep our books accurate and current. This role works with accounts payable, accounts receivable, general ledger entries, payroll posting, and bank reconciliations, and prepares the records reviewed by leadership and our outside accounting firm. This is a hands‑on bookkeeping role with real ownership, making sure invoices go out on time, bills get paid, accounts reconcile, and month‑end closes cleanly.

• Enter vendor invoices into the accounting software, code them to the proper general ledger accounts, and obtain approval for payment.
• Process checks and ensure bills are paid on time.
• Issue and monitor purchase orders and match them against invoices when received.

• Prepare accurate client invoices and billing reports each billing cycle, consistent with company and client policy.
• Send invoices to clients and post them to the correct accounts.
• Follow up on past‑due invoices by phone and email to keep payments on track.
• Enter and apply incoming payments to the correct client accounts and prepare deposits.

• Enter and reconcile all general ledger accounts.
• Run a trial balance at month‑end and confirm all accounts balance before closing the period.
• Post year‑end adjusting journal entries from the outside accounting firm and maintain the chart of accounts.

• Post corporate payroll to the proper accounts and confirm the payroll processor has paid applicable payroll taxes.
• Investigate and respond to payroll, unemployment, and state or federal tax inquiries.
• Prepare payroll tax reports for filing and process any accompanying tax payments accurately and on time.
• Generate annual 1099 statements and assist the outside accounting firm with year‑end corporate tax filing.

• Process bank deposits and reconcile monthly bank statements for leadership approval.
• Maintain the monthly financial reporting package, including Profit and Loss Statement, Balance Sheet, Budget to Actual, and AP/AR reporting.
• Maintain the monthly, quarterly, and annual budget and flag variances.
• Track and maintain fixed asset records.

• Maintain organized paper and electronic files supporting all accounting activity, and archive prior‑year records after year‑end close.
• Handle all financial and medical data with strict confidentiality.
• Open and sort mail related to accounting functions.

• Associate’s degree in accounting or business administration, or equivalent business experience.
• 2+ years of related bookkeeping or accounting experience.
• Moderate to extensive experience with Quick Books.
• Knowledge of bookkeeping and generally accepted accounting principles.
• Accuracy and attention to detail, with sound judgment and discretion around confidential information.

• Strong written and verbal communication skills, including a professional phone presence.
• Critical thinking and good decision‑making skills.
• Ability to work autonomously as well as within a team structure.
• Good working knowledge of Microsoft Word, Excel, and Outlook.

Normal office environment at our corporate office in Novi, MI. This is an in‑office, part‑time position. The work is sedentary per U.S. Department of Labor standards, involving sitting most of the time with occasional lifting of up to 10 pounds.