Billing ​/ Accounts Receivable Manager

The Billing Supervisor is responsible for leading the company's billing functions while ensuring accurate, timely invoicing and strong cash flow. This position oversees all aspects of customer billing, including AIA progress billing, contract billing, and T&M billing.

This position works closely with the billing team and operations (project managers and trade supervisors) to ensure that invoices are processed in accord with contract requirements, accurately reflect the work completed, and are delivered to the customer in a timely manner.

The ideal candidate has experience with AIA billing, monthly draw requests, lien waivers, retainage, and construction contracts.

• Manage all company billing activities for multiple divisions and service lines.
• Manage customer invoice process to ensure customers are invoiced timely and accurately.
• Manage AIA progress billings (G702/G703) and ensure compliance with contract requirements.
• Work with operations to verify, track, and calculate schedule of values, retainage, percent complete, stored materials, approved change orders.
• Review contracts to determine billing terms, schedules, retainage, and documentation requirements.
• Coordinate monthly progress billings with Project Managers.
• Manage time-and-material, unit price, contract, and lump sum invoicing to ensure accuracy and timely completion.
• Ensure invoicing includes the appropriate back-up including (time sheets, subcontractor invoicing, certified payroll, lien waivers, change orders, purchase orders, field tickets, etc.)
• Monitor unbilled work and ensure timely invoicing.
• Work with the controller and other financial stakeholders to review billing accuracy and ensure appropriate revenue recognition.
• Assist with month-end and year-end closing activities, as needed.
• Support internal and external audits, as needed.

• Supervise billing personnel.
• Train employees in billing procedures and customer communication.
• Analyze billing trends and recommend process improvements.
• Develop and maintain standard operating procedures.
• Improve billing and collection workflows through automation and process enhancements.
• Ensure compliance with company policies and accounting standards.
• Partner with Operations to ensure that standard operating procedures are followed throughout the project/invoicing cycle.

• Build positive relationships with customers and project stakeholders.
• Respond promptly to billing inquiries.
• Resolve customer concerns while protecting the company's financial interests.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• Five or more years of progressive billing experience.
• Minimum three years of supervisory or management experience.
• Experience with AIA progress billing.
• Strong knowledge of construction accounting.
• Experience managing retainage, lien waivers, and contract billing.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with ERP/accounting software.

• Experience in infrastructure, environmental services, utilities, or industrial contracting.
• Experience with job costing and work-in-progress (WIP) reporting.
• Familiarity with prevailing wage and public works projects.
• Knowledge of state and federal contract requirements.