Office & Facility Coordinator

Job Duties

Office & Facility Operations

• Open and distribute incoming mail and coordinate internal/external information flow related to the Novi Office Order and maintain inventory of office supplies (e.g., Kleenex, hand soap).
• Manage general cleanliness of the office and assign tasks (e.g., dishwasher).
• Order and restock snacks and drinks and maintain eating areas.
• Assign seating, create name tags, and set up desks for employees.
• Submit invoices for monthly bills into COR 360 (Utilities, etc.).
• Manage shipping/receiving of packages/vehicles.

IT, A/V & Network Support

• Be the contact for IT on network and A/V issues.

Safety & Compliance

• Coordinate with EHSS for safety postings and facility qualifications.
• Coordinate monthly safety audits.
• Track and report Freon losses annually.

Financial & Lease Administration

• Work with finance on monthly lease payments and CAM reconciliation.
• Submit tickets and schedule services with landlord (e.g., HVAC, fire inspection, window washing).

Security & Asset Management

• Manage badge creation for new employees.
• Maintain equipment list for personal property tax reporting.

• HS Diploma required, Bachelor's degree preferred.
• 3‑5+ years of relevant work experience in an administrative, facilities, or related area.
• Experience with Microsoft Office including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

• Office environment, standard cubicle layout.
• 20 hours per week, Monday to Friday 8:00 AM to 12:00 PM.
• Some opportunity for additional hours based on activity at the facility.
• Pay Rate: $24.00‑$26.00 per hour.