Office and Facility Coordinator

Our client, a leader in the power sports industry, is seeking an experienced Office and Facility Coordinator for a 12 month contract to hire assignment in Novi, MI. This role is part-time, approximately 20 hours per week, and fully onsite. Expected hours are 8:00 AM-12:00 PM with some flexibility.

JOB DUTIES

Office & Facility Operations

• Open and distribute incoming mail and coordinate internal/external information flow related to the Office
• Order and maintain inventory of office supplies (e.g., Kleenex, hand soap)
• Manage general cleanliness of the office and assign tasks (e.g., dishwasher)
• Order and restock snacks and drinks and maintain eating areas
• Assign seating, create name tags, and set up desks for employees
• Submit invoices for monthly bills into COR 360 (Utilities, etc.)
• Manage shipping/receiving of packages/vehicles

IT, A/V & Network Support

• Be the contact for IT on network and A/V issues

Safety & Compliance

• Coordinate with EHSS for safety postings and facility qualifications
• Coordinate monthly safety audits
• Track and report Freon losses annually

Financial & Lease Administration

• Work with finance on monthly lease payments and CAM reconciliation
• Submit tickets and schedule services with landlord (e.g., HVAC, fire inspection, window washing)

Security & Asset Management

• Manage badge creation for new employees
• Maintain equipment list for personal property tax reporting

MINIMUM QUALIFICATIONS

• HS Diploma required, Bachelor's degree preferred.
• 3-5+ years of relevant work experience in an administrative, facilities, or related area.
• Experience with Microsoft Office including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

WORK ENVIRONMENT & HOURS

• 20 hours per week, Monday to Friday 8am to noon.
• Some opportunity for additional hours based on activity at the facility