Payroll Specialist II

Daifuku Airport America Corporation is a subsidiary of Daifuku North America Holding Company (), a group company of Daifuku in Japan - the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods  are known as experts in engineering, manufacturing and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls.

Payroll Specialist II

The Payroll Specialist II will be responsible for the timely and accurate processing of multiple business locations that may include weekly, bi-weekly and monthly payroll and reconciling of timecards. The Payroll Accountant II will perform various journal entries, account reconciliations and provide General Ledger support. Coordinating the maintenance of individual payroll records, payroll distribution, and any filings required to comply with payroll‑related laws and regulations.

Payroll processing will include multiple pay types, including special pay structures.

• Process payroll for domestic, multi-state operations as well as review payroll reports from third party agencies that manage payroll.
• Prepare filing of required reports and/or payments to other organizations and individual employees.
• Ensure that all taxes, Social Security contributions, contributions to employee benefit programs and other deductions are withheld from individual paychecks.
• Compile payroll data such as garnishments, vacation time, insurance, and 401(k) deductions.
• Process transfer of payroll data which includes the review and approval of payroll deductions.
• Must be able to prepare payroll reports and comply with federal and state tax withholding requirements.
• Must be able to interface with various levels of personnel within the company.
• Must be able to work independently and work well in a team environment as necessary.
• Resolve payroll discrepancies and balance payroll accounts.
• Process union/nonunion fringe reports.
• Balance W‑2 forms and taxes for all affiliates and divisions.
• Prepare and check monthly general ledger journal entries.
• Interpret company policies and government regulations affecting payroll procedures.
• Partner with the Corporate Treasury to generate the appropriate wire transfer documents and monitor that bank transactions are generated in a timely manner.
• Assist in the monthly accounting close processes.
• Provide executive management team with payroll reports and special projects as needed.
• Support internal/external audits, SOX, JSOX compliance processes.
• Facilitate employee understanding of payroll procedures.
• Stay current with laws and regulations to ensure compliance.
• Maintain current on Payroll system to achieve alignment and ensure effective accounting support.
• Other duties, assignments and specific projects may be assigned at the discretion of executive management.

• Bachelor’s degree in related fields such as Accounting or Business is preferred or equivalent work experience.
• Minimum of 5‑7 years of progressively responsible payroll processing experience.
• ADP© Workforce Now and SAP experience preferred.
• Must have a strong background in payroll systems, payroll report writing and Microsoft Excel.
• CPP certification preferred, but not required.
• Material Handling/manufacturing company is preferred, but not required.
• Strong PC skills including proficiency in Excel.
• Be a strong team player.
• Working knowledge of Kronos a plus.
• Have excellent interpersonal and communication skills.
• Have the ability to analyze problems and provide problem resolutions.
• Have solid analytical and decision‑making skills.
• Effective verbal and written communication skills including the ability to present findings in a clear, concise manner.
• Exceptional organization skills with the ability to plan, schedule, meet deadlines in a fast‑paced environment and work well under pressure.
• Ability to read, analyze and interpret common technical journals, financial reports and legal documents.
• Ability to respond to common inquiries or complaints from employees and regulatory agencies.