Workplace, Facilities & Real Estate Administrator - NAC

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Nutley

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.

Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio. We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people. We're here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration.

Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities including the physical assets such as furniture, equipment, and infrastructure.

The Workplace, Facilities & Real Estate Administrator plays a key role in keeping our Real Estate & Facilities operations running smoothly by managing invoices, purchase orders, vendor setup, financial tracking, and monthly reporting. You’ll support workplace efficiency through vendor coordination, event and meeting logistics, policy communications, and day‑to‑day administrative support for the Facilities team. The role also provides direct assistance to department leadership and participates in MERT and Fire & Safety programs, with full training

• Manage department financial processes, including invoice handling in SAP, PO creation in Ariba, vendor setup, and Goods Received tracking.
• Resolve issues related to vendor invoices and POs, and support monthly accruals, forecasting, and P‑Card/T&E reporting.
• Oversee vendor compliance by tracking Certificates of Insurance and ensuring timely updates.
• Support workplace operations by coordinating meetings, off‑sites, clean‑up days, policy communications, and daily admin tasks.
• Provide administrative support to department leadership, including calendar, travel, and expense management, and participate in safety teams.

• Strong proficiency in Excel, PowerPoint, Word, and experience working with SAP and Ariba.
• Excellent verbal and written communication skills, with a strong customer‑service mindset.
• Highly organized, detail‑oriented, and able to manage multiple tasks and deadlines in a fast‑paced environment.
• Ability to work collaboratively across teams and build productive relationships with vendors and internal partners.
• High school diploma required, with 2+ years of experience in Office Services, Facilities, or administrative support; finance experience is a plus.

Technical skills, Organizational skills, Communication and influencing skills, Attention to detail, Decision-making skills, Analytical and problem-solving skills, Health and safety awareness, Leadership skills, Customer service skills.

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way.

We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for…