Executive Assistant

Executive Assistant

City:
Nutley

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support the Head of Sales and broader Sales leadership team. This role requires a strong ability to manage competing priorities, anticipate needs, and operate with discretion in a fast-paced environment.

The ideal candidate will be a trusted partner who can flex across priorities and, over time, may provide support to other senior leaders or functions based on business needs.

Executive & Team Support

• Provide high-level administrative support to the Head of Sales and leadership team
• Manage complex calendars and shifting priorities
• Coordinate internal and external meetings, leadership forums, and offsites
• Prepare agendas, materials, and meeting summaries as needed

Operations & Coordination

• Partner with Sales leadership on planning rhythms (e.g., QBRs, pipeline reviews, leadership meetings)
• Track key action items and follow-ups to ensure deadlines are met
• Assist with budget tracking, expense reporting, and invoice processing
• Coordinate travel arrangements and itineraries

Communication & Stakeholder Management

• Serve as a point of contact for internal and external stakeholders
• Ensure clear, timely communication across teams
• Help manage executive communications, including presentations and correspondence

Project & Process Support

• Support special projects and cross-functional initiatives as needed
• Identify opportunities to improve administrative processes and team efficiency
• Provide logistical support for team events and engagement activities

Flexibility & Growth

• Adapt to support additional leaders or functions as business needs evolve
• Take on expanded responsibilities and projects that align with skills and development goals

High school diploma required; bachelor’s degree preferred

• Proven experience supporting senior executives, ideally in a fast-paced and/or global environment
• Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word)
• Exceptional organizational and time management skills, with strong attention to detail
• Ability to prioritize, multitask, and work independently in a dynamic, fast-changing environment
• Excellent written and verbal communication skills, including the ability to draft clear and professional business communications
• Strong analytical skills, with the ability to review and interpret data for accuracy and relevance
• Demonstrated ability to exercise sound judgment, make decisions confidently, and handle both internal and external requests effectively
• High level of professionalism, discretion, and ability to manage confidential and sensitive information
• Proven ability to navigate and operate effectively within a complex organization
• Proactive, collaborative mindset with a strong sense of initiative and problem-solving capabilities

This role is not currently sponsoring visas or considering international movement at this time

• Emotional intelligence
• Listening skills
• Writing skills
• Presentation skills
• Interpersonal skills
• Digital skills
• Research skills
  
  Time management skills
• Adaptability
• Stakeholder engagement and influence
• Strategic thinking
• Risk management
• Business Acumen
• Leadership
• Relationship management

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way.

We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognize, appreciate and reward your work for delivering outstanding results.

You will be rewarded in line with Reckitt's pay for performance philosophy.

USD $81,000.00 - $

The base salary range for this role will vary based on…