Executive Assistant, NGT

Job Title

Executive Support
· Serve as a trusted partner to the Head of Next Generation Transformation, proactively managing priorities and helping maximize executive effectiveness.

· Manage a highly complex calendar across multiple time zones while balancing changing priorities, leadership meetings, and global program demands.

· Coordinate domestic and international travel, including detailed itineraries and logistics.

· Prepare agendas, meeting materials, briefing documents, and presentations for executive leadership meetings, Steering Committees, governance forums, and Board-level discussions.

· Prepare and process expense reports.

· Manage confidential information with the highest level of professionalism and discretion.

Transformation Office Coordination
· Coordinate activities across the Next Generation Transformation Office to support execution, governance, and leadership alignment.

· Schedule governance meetings, leadership reviews, and program checkpoints.

· Coordinate cross-functional meetings involving program members, internal business partners and multiple external implementation partners.

· Manage meeting logistics, catering, conference rooms, virtual meetings, and visitor coordination for large program on-site/offsites, townhallsand leadership events.

· Track executive action items and follow-ups, helping ensure commitments are completed on time.

· Support preparation of executive dashboards, status updates, leadership communications, and program reporting.

· Facilitate onboarding activities for new leadership team members, consultants, and external partners.

· Identify opportunities to improve administrative processes and increase executive efficiency.

Executive Communications
· Draft, edit, and format executive communications, presentations, announcements, and leadership updates.

· Serve as a liaison between the Transformation Office and senior executives, business leaders, and external partners.

· Prioritize incoming requests and communications while exercising sound judgment regarding urgency and business impact.

· Coordinate communication across global teams to ensure timely information sharing and follow-up

Strategic Initiatives
· Support special projects and strategic initiatives led by the Head of Next Generation Transformation.

· Perform additional responsibilities as assigned to support evolving business priorities.